Communications Consultant/Firm

Terms of Reference

Communication Services for FAWE’s 4th International Girls’ Conference and associated events to be held on the week of 16th – 20th November 2026

Background

FAWE is a pan-African non-governmental membership organization founded in 1992 to empower girls and women through gender-responsive education in sub-Saharan Africa. Headquartered in Nairobi, Kenya, FAWE operates in 33 African countries, working closely with ministries of education and key policymakers to promote policies that enhance girls’ participation in education.

As a leader in girls education in Africa, FAWE has pioneered gender-responsive interventions that promote gender equity and equality. Our success is evident through impactful programs, research, and the scaling of proven models across the continent. FAWE envisions an equitable and inclusive society where all African girls and women thrive.

Overview of the Project/Assignment:

The FAWE Triennale Girls’ Conference is a premier continental convening held every three years to advance girls’ education in Africa. The conference brings together policymakers, educators, researchers, youth leaders, civil society actors, and development partners to champion gender-transformative and inclusive education systems. It aims to drive political leadership, promote sustainable financing, and foster the integration of innovation and technology into education policies and practices. The platform also strengthens multisectoral policy coherence, accountability mechanisms, and alignment of national and regional priorities.

Central to the Triennale is its role in convening stakeholders to address persistent and emerging barriers faced by girls across the continent. The conference facilitates shared learning, policy dialogue, and co-creation of solutions that expand access, improve learning outcomes, promote equity, and support successful transitions from school to work, particularly in STEM and the digital economy. This year, the conference is being held on the 17th and 18th of November 2026, preceded by the Youth Convening on 16 November 2026 and followed by the FAWE Africa General Assembly and side events on 19–20 November 2026.

The event will take place in Nairobi, Kenya. It will be a physical, in-person event with livestreaming to virtual audiences. The expected number of participants is approximately 300 in-person delegates, in addition to online participants. The conference will feature plenary sessions and parallel breakout sessions.

FAWE seeks to engage the services of a qualified Communications Consultant/Firm to support the visibility and media engagement efforts for the conference. The Consultant/Firm will be responsible for creating awareness of the conference proceedings across Africa and globally, while ensuring timely, coordinated, and impactful visibility before, during, and after the conference through strategic storytelling, media relations, digital engagement, audio-visual production, and content development.

3.0 Objectives

The objective of this assignment is to;

• Increase visibility of FAWE’s Triennial Girls’ Conference
• Ensure enhanced inclusivity and engagement of participants.
• Facilitate enhanced experience and interactions for online participants.
• Ensure quality documentation of the conference (narrative report and documentary)

4.0 Scope of Work

The communication consultant shall ensure;

4.1 Livestreaming and Video Conferencing

• Live streaming of the girls’ conference including the daily breakout sessions. Livestream on YouTube and Facebook live.
• Video Conferencing/Online interaction with online participants and manage arising concerns.

4.2 Videography and Photography

• Videography and still photos for the following sessions
• Preconference events (Sub General Assembly)
• Main conference/Plenary
• Breakout rooms (Daily)
• Side events, minimum of two per day
• Half-Day session for the FAWE Africa General Assembly.

4.3 Media Relations

• Development of media press packs
• Development of a comprehensive media list
• Media attendance mobilization of international and tier one media – print, TV, radio and digital
• Management of media during the event including coordination of media interviews

4.4 Social Media Management

• Onsite recording and production of short videos posted on FAWE Social media platforms (Realtime posting on daily basis)
• In collaboration with FAWE Communication officer ensure effective social media management – includes real time posting, pre-event advertisement and post event thank you notes. The posts must be done in both French and English.
• Media relations to include – Media Briefing, Media Coverage of the event, social media elevation, and influencer amplification

4.5 Content Production and Post-Event Documentation

• Raw products of the videography and photography.
• Final events report.
• 8–10 minutes video of the main conference event (summary of the entire conference held on 17th and 18th November).
• 5–7 minute recap video of the Youth Convening held on the 16th of November 2026

5.0 Deliverables

• Daily 1-minute videos (at least five per day) of the event, circulated on FAWE social media.
• Present 5 to 7-minute videos for recap of Day 1 girls conference. (17th November 2026) – to be presented on 18th November 2026 first thing in the morning.
• Provide high-resolution soft copy photos (At least 1000 edited photos of the 5 days events)
• Real time posts on FAWE social media on a daily basis.
• Livestreaming/ broadcasting the conference
• At least 10 stories covered in the media
• Video Conferencing for the 3 days covering Girls Conference, Youth Convening and FAWE General Assembly.
• 8-10 minutes video of the main conference event (summary of the entire conference held on 17th and 18th November)
• 5-7 minute recap video of the Youth Convening held on the 16th of November 2026
• Raw products of the Videography and Photography
• Final events report
• Photography and videography for gala dinner

Table with days events and services

Deliverable

Due Date Format

1 Daily 1-minute videos (at least five per day) of the event, circulated on FAWE social media Daily, 16–20 Nov 2026 MP4, 16:9 and 9:16

2 5–7 minute videos for recap of Day 1 Girls’ Conference (17 Nov 2026) — to be presented on 18 Nov 2026 first thing in the morning 18 Nov 2026, AM MP4, 16:9

3 High-resolution soft copy photos (at least 1,000 edited photos of the 5 days’ events) By 5 Dec 2026 JPEG/TIFF, 300 dpi

4 Real-time posts on FAWE social media on a daily basis Daily, 16–20 Nov 2026 Text + image/video

5 Livestreaming/broadcasting the conference 16–20 Nov 2026 YouTube, Facebook Live

6 Video conferencing for the 3 days covering Girls’ Conference, Youth Convening and FAWE General Assembly 16–18 Nov 2026 Zoom/Teams/Whova

7 8–10 minutes video of the main conference event (summary of the entire conference held on 17th and 18th November) By 5 Dec 2026 MP4, 16:9

8 5–7 minute recap video of the Youth Convening held on the 16th of November 2026 By 5 Dec 2026 MP4, 16:9

9 Raw products of the videography and photography By 5 Dec 2026 External hard drive

10 Final events delivery report By 5 Dec 2026 PDF + Word

11 Photography and videography for gala dinner 19 or 20 Nov 2026 JPEG/MP4

12 Media monitoring report (clippings, reach, sentiment) By 5 Dec 2026 PDF

13 Post-event analytics report (social media performance, livestream viewership) By 5 Dec 2026 PDF

6.0 Timeline

The assignment will run from 16th – 20th November 2026 (includes reporting period)

Detailed timeline table

Phase Dates Key Activities

Pre-event 1 – 15 Nov 2026 Planning, branding, pre-event promotion, technical setup

Event 16–20 Nov 2026 Live coverage, posting, media relations

Post-event 21 Nov – 5 Dec 2026 Editing, final report, analytics

7.0 Qualification of the consultant

• At least 8 years and above experience working in similar field (with portfolio to support the experience)
• Extensive experience in covering hybrid livestream/ video conferencing for international organizations (Share at least three samples of work in the last 2 years and three referees)
• Excellent technical capacities (state of the art filming equipment preferably High definition) to ensure smooth and high-quality production.
• MUST be a Bilingual (French and English) Consultant/Consultancy firm.

8.0 Supervision

• The winning candidate will work closely with the FAWE Communication team, with the overall supervision of the Executive Director.