Commercial Tender & Account Operations Manager

Commercial Tender & Account Operations Manager

THE ROLE

• We are seeking a highly analytical, commercially astute and results-driven Commercial Tender & Account Operations Manager to oversee tender preparation, commercial accounting, pricing, contract administration and customer account operations.
• The successful candidate will combine accounting expertise with commercial judgment to ensure competitive tender submissions, accurate financial documentation, effective contract administration, timely invoicing and payment follow-up, and sustainable business profitability.

KEY RESPONSIBILITIES

• Tender & Commercial Bid Management

• Review Requests for Quotations (RFQs), Requests for Proposals (RFPs), invitations to tender and other commercial opportunities from corporate and multinational clients.

• Prepare commercial proposals, quotations, pricing schedules, bills of quantities and supporting tender documents.

• Coordinate with technical, procurement and operations teams to obtain supplier quotations, cost estimates and technical inputs.

• Analyse material costs, labour, logistics, mobilization, overheads, taxes and profit margins to ensure competitive and profitable bids.

• Ensure accurate, compliant and timely tender submissions.

• Maintain a tender register and track submissions, clarifications, negotiations and contract awards.

• Accounting & Financial Control

• Prepare and review quotations, invoices, pro forma invoices, payment schedules and account statements.

• Analyse project costs, revenue and gross margins before commercial offers are submitted.

• Reconcile customer and supplier accounts, purchase orders and invoices.

• Monitor receivables, outstanding invoices, payment approvals and supplier obligations.

• Apply relevant VAT, withholding tax and other statutory and contractual requirements.

• Maintain accurate financial records and support periodic management reporting.

• Contract & Purchase Order Administration

• Review customer purchase orders and contracts against approved quotations and proposals.

• Verify pricing, quantities, delivery terms, payment milestones, taxes and scope of work.

• Track contract execution, deliverables, customer acceptance, invoicing and payment milestones.

• Identify commercial discrepancies, contractual risks and potential cost overruns.

• Coordinate with technical and project teams to ensure proper completion and handover documentation.

• Corporate Client & Vendor Account Management

• Manage commercial correspondence with multinational customers, procurement departments, fleet managers, project teams and finance departments.

• Coordinate vendor registration, prequalification, supplier onboarding and client compliance documentation.

• Maintain corporate, tax, banking, HSE, quality and statutory records required for client registration.

• Follow up on purchase order issuance, invoice registration, payment approvals and outstanding receivables.

• Maintain professional customer relationships and respond promptly to commercial inquiries.

• Commercial Reporting & Internal Coordination

• Prepare weekly and monthly reports on tenders, quotations, sales, awarded contracts, receivables and profitability.

• Maintain organized digital records of bids, contracts, purchase orders, invoices and supporting documents.

• Track tender pipelines, commercial performance and customer account activities.

• Support internal audits, budget monitoring and process improvements.

• Uphold confidentiality, ethical business practices and company commercial procedures.

• QUALIFICATIONS & EXPERIENCE

• HND or bachelor’s degree in accounting.

• Professional accounting certification will be an added advantage, such as ICAN, ACCA or equivalent.

• Relevant experience in accounting, tender management, commercial operations or contract administration.

• Experience working with multinational engineering companies, oil and gas service providers, marine businesses or industrial organizations is highly desirable.

• Strong knowledge of tender pricing, cost analysis, invoicing, account reconciliation and financial reporting.

• Understanding of VAT, withholding tax and purchase orders, contractual payment terms and receivables management.

• Proficiency in Microsoft Excel and familiarity with accounting software or ERP systems.

• Excellent analytical, numerical, organizational, communication and negotiation skills.

• Ability to manage multiple tenders, customer accounts and deadlines simultaneously.

• High integrity, attention to detail, accountability and professional discipline.

• PERFORMANCE EXPECTATIONS

• Accurate, competitive and timely tender submissions.

• Effective tender tracking and follow-up to improve bid conversion.

• Strong cost control and protection of company profit margins.

• Accurate invoicing, account reconciliation and timely receivables follow-up.

• Compliance with client tender requirements and contractual obligations.

• Reliable commercial reporting and effective coordination across accounting, sales, procurement and technical teams.

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