Clinical Site Rotation Manager

About the Role The Clinical Site/Rotation Manager is a key member of the Physician Assistant Program's administrative team, responsible for coordinating clinical rotations, credentialing, documentation, and site communications to ensure successful student placements. What You'll Do

• Coordinate and manage all student credentialing requirements for clinical rotation sites, including submission and verification of required documentation.
• Verify board certifications, professional licenses, and absence of encumbrances for students and preceptors prior to the start of each rotation.
• Confirm completion and documentation of Preceptor Handbook attestation for all participating preceptors.
• Monitor and verify student rotation readiness prior to each clinical assignment, ensuring all institutional and site-specific requirements are met.
• Maintain records of required drug screenings, background checks, immunizations, and compliance documentation through Exxat and related student management systems.
• Manage clinical rotation scheduling processes, including Typhon confirmations for sites and student rotation schedules.
• Coordinate Email Ready Scheduling communications for the Rotation Jumpstart process, ensuring students and sites receive timely placement information.
• Maintain oversight of the clinical gap tracker to ensure students meet required clinical experiences across disciplines and settings.
• Monitor completion of Preceptor Evaluation of Student (PES), Mid-Rotation Evaluation (MRE), and End-of-Rotation (EOR) evaluations, ensuring timely submission and documentation.
• Track evaluation completion and follow up with students and preceptors when documentation is incomplete.
• Maintain accurate data within clinical management systems, including Typhon and Exxat, ensuring records of placements, evaluations, and student compliance remain current.
• Track and document clinical experience gaps, entering data into the program gap tracker and notifying appropriate faculty of potential deficiencies.
• Identify students with potential clinical experience deficiencies or evaluation concerns, and notify appropriate faculty to initiate remediation processes or academic support.
• Serve as the primary administrative contact for clinical site communication, scheduling coordination, and student placement logistics.
• Support the Clinical Education Team by maintaining organized documentation and assisting with reporting requirements for accreditation and related processes. What We're Looking For
• Experience working in clinical education or healthcare settings.
• Strong organizational, technical, and communication skills. Nice to Have
• Associate or bachelor's degree in healthcare, business or related field preferred. Compensation & Benefits
• Not disclosed in the posting.