Clinical Project Specialist - Remote - Romania, Czech Republic

Job title: Clinical Project Specialist - Remote - Romania, Czech Republic

About the Role Clinical Project Specialist will be a key member of the sponsor's Global Study Team, supporting study management for global projects across EMEA, APAC and US. The role is remote, and you will help deliver studies to time, cost and quality, maintain inspection readiness by overseeing eTMF, budgets, country and regulatory oversight, and vendor management. You will also contribute to data quality and cross-functional collaboration.

What You'll Do

• Support global project managers in study management across EMEA, APAC and US; work remotely as part of the sponsor's global study team.
• Contribute to delivering a clinical study on time, on budget and with high quality; ensure inspection readiness by overseeing eTMF completeness and eTMF oversight activities.
• Oversee budget and expenses: manage task/change orders, track updates, ensure system consistency with agreements, and escalate issues to the Project Manager.
• Provide country oversight: act as primary contact, track recruitment progress, data completeness and compliance, oversee local budgets, protocol deviations, risks, regulatory approvals, and import license status.
• Manage vendors and CROs: primary contact, oversee study-specific deliverables, ensure ongoing monitoring and timely delivery of third-party activities.
• Data oversight: eTMF completeness, eTMF setup, periodic reviews, follow up on missing documents, Safety Reports dissemination; ensure documents are complete and verified for quality.
• Maintain interactions with internal and external partners; participate in meetings.
• Review key clinical documents including the protocol and consent forms; lead development of study plans such as monitoring plan, vendor management plan, protocol deviation management plan, risk management plan and communication plan for external and internal use in assigned studies.
• Monitor study conduct and progress; identify, resolve and escalate risks and issues.
• Set up and maintain systems and tracking tools to ensure data quality, consistency and integration; manage access for new system users.

What We're Looking For

• Life science degree.
• 1+ years of clinical trial experience within clinical research.
• Experience in global project management or supporting global cross-functional teams at study level is an advantage.
• Experience working with eTMF and CTMS.
• Fluent English.
• Very good comprehension of Microsoft Office tools including Excel, PowerPoint, Word and Outlook; knowledge of advanced Excel and timelines/budget tracking systems and clinical trial management systems is an asset.
• Excellent stakeholder management and communication skills, both oral and written.

Nice to Have

• Experience working in a remote/global study environment.

Compensation & Benefits

• Competitive salary packages with annual performance bonuses.
• Health-related benefits and family coverage; retirement plans and life assurance.
• Global Employee Assistance Programme LifeWorks with 24-hour access to a network of professionals.
• Flexible country-specific optional benefits including childcare vouchers, bike purchase schemes, gym memberships, discounted travel passes and health assessments.
• ICON is an equal opportunity and inclusive employer with a strong emphasis on purpose-driven work and belonging.