Clinical Faculty Coordinator

About the Role Supports the School of Nursing by coordinating the recruitment, onboarding, and scheduling of clinical faculty. Ensures that qualified clinical instructors are identified, hired, and assigned to clinical courses and placements in alignment with program needs, accreditation standards, and clinical site requirements. Works closely with academic leadership, human resources, and clinical partners to maintain adequate faculty coverage and ensure a smooth and compliant clinical education experience for students.

What You'll Do

• Coordinate the recruitment process for clinical faculty, including outreach, candidate tracking, interview coordination, initial interview, hiring paperwork, and onboarding.
• Maintain a pool of qualified clinical instructors and support efforts to attract and retain adjunct and part-time faculty.
• Develop and manage clinical faculty teaching schedules in collaboration with program leadership and clinical partners.
• Ensure faculty assignments align with course needs, clinical site availability, and regulatory or accreditation requirements.
• Maintain accurate records and create reports for Ohio Board of Nursing (OBN) and accreditation of faculty credentials, contracts, and compliance documentation required for clinical placements.
• Serve as a liaison between clinical faculty, academic leadership, and clinical site partners regarding scheduling and placement logistics.
• Monitor faculty coverage and proactively address scheduling gaps or changes.
• Generate reports and maintain databases related to faculty recruitment, assignments, and clinical coverage.
• Support orientation and provide communication for new and returning clinical faculty.
• Assist with faculty scheduling, track faculty and student volunteer hours and maintain paperwork as required.
• Coordinate daily tasks related to one or more assigned components of overall programs and/or services as assigned. Regularly communicate with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.
• Prepare for and attend events. Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

What We're Looking For

• Minimum Qualifications: At least a bachelor’s degree; six months or more of experience in healthcare administration, education administration, business, or related field; and experience in academic administration, healthcare staffing, scheduling, or faculty coordination.
• Preferred Qualifications: Master’s degree. Experience working in higher education. Familiarity with clinical placement processes, credentialing, or healthcare compliance requirements.
• Physical Requirements: In accordance with the U.S. Department of Labor physical demands strength ratings, this position will perform sedentary work. Sedentary: work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.
• Knowledge, Skills, and Abilities: Knowledge of university policies and procedures; office practices and procedures; department/division goals and objectives; department/division policies and procedures; workplace safety practices and procedures; English grammar and spelling; records management; office management. Skill in use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division. Ability to display strong organizational and communication skills; manage multiple deadlines; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.

Nice to Have

• Master’s degree; Experience working in higher education; Familiarity with clinical placement processes, credentialing, or healthcare compliance requirements.

Compensation & Benefits

• We are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance.