Clinical & Applied Science Education (CASE) Coordinator

Job title: Clinical & Applied Science Education (CASE) Coordinator

About the Role The CASE Coordinator provides administrative support to the Senior Associate Dean, Department Chairs of CASE, and UIWSOM faculty. The role works with the Dean’s office on policies and procedures related to faculty and assists with notification and implementation of approved policies. The CASE Coordinator reports to the Senior Associate Dean of Academic Affairs at the School of Osteopathic Medicine.

What You'll Do

• Manage daily schedule of the Senior Associate Dean.
• Manage CASE Department website/homepage.
• Assist Senior Associate Dean with the department budget.
• Coordinate weekly CASE leadership meetings.
• Coordinate monthly CASE department meetings.
• Coordinate faculty candidate recruitment and onboarding in conjunction with the Office of Faculty Affairs (may require picking up candidates from the airport).
• Coordinate travel arrangements for CASE Senior Associate Dean, Chair and CASE department faculty.
• Manage confidential personnel matters and materials.
• Maintain office supplies for CASE faculty.
• Compose and type correspondence for CASE department communications.
• Coordinate faculty-related special events (which may include driving to pick up supplies).
• Coordinate with Senior Associate Dean and CASE Department Chairs on special projects such as tracking scholarly activity, teaching hours, and leave requests in coordination with curriculum support.
• Track use of faculty professional development funds.
• Coordinate department meetings.
• Initiate purchase orders, track payments, ensure timely processing, and reconcile bank statements.
• Research and process reimbursements/expenses.
• Manage department credit card reconciliations.
• Record, type, and distribute meeting minutes from department and committee meetings.
• Order supplies and maintain records database.
• Perform other duties as assigned.

What We're Looking For

• Excellent communication skills, verbal, written, and interpersonal.
• Advanced in Microsoft Office Excel, PowerPoint, Word, Teams, and Outlook or equivalent.
• Strong attention to detail.
• Strong budget management skills.
• Demonstrated proficiency in ability to multi-task and anticipate needs in a fast-paced environment.
• Strong event planning skills.
• Strong ability to keep appropriate information confidential.
• Demonstrated effective time management skills and ability to meet deadlines.
• Strong ability to work collaboratively in a complex setting, working as a team in cooperation with other administrative support staff.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Nice to Have

• Bachelor’s Degree.
• Five years of administrative support experience in a university, health profession school, or academic setting.
• Experience supporting upper management positions in a higher education setting.
• Experience in accounting and budgeting.
• Experience coordinating travel, candidate interviews and onboarding.
• Experience with Banner software.
• Fluent in Spanish.

Compensation & Benefits

• UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave.
• Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents.
• Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution.
• We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program, wellness programs, employee discount program, Public Service Loan Forgiveness eligibility and more!