Client Take-on Administrator/Senior Administrator

Purpose of the job

We are looking for a talented quick learner or experienced individual to assist with all aspects of the client due diligence process within the Client Take-On team.

Key Responsibilities

• More about the role

• Prepare client/matter files and open the new matter through the on-boarding software (Intapp)

• Check relevant databases to ascertain whether a potential client is an existing client or whether there are any identified screening risks present

• Undertake media searches, appropriate checks, and prepare internal and external documentation as applicable including the preparation of high risk/Pep applications where applicable

• Liaise with clients/internal stakeholders as appropriate

• Prioritise and track the receipt of CDD documentation, matter opening and obtain progress updates from the client or fee earner on a regular basis

• In consultation with the relevant fee earner agree approach to obtaining additional information as necessary

• Support junior members of staff in formulating CDD requests and understanding complex structures

• Liaise with members of the Compliance team as required for guidance and advice.

• Escalate any issues/risks arising promptly to the fee earner, group partner or Compliance team where appropriate

• Ensure an awareness and understanding of Regulatory requirements in the relevant jurisdictions in which we operate, particularly BVI & Cayman

More about you

Qualifications

• Educated to A-level or equivalent standard

• Ideally have completed or be looking to undertake a relevant ICA qualification

• Knowledge/skills/experience

• Previous experience within a CDD/Client Take-on role is preferred

• Prior experience in a professional/financial services environment

• A good understanding of company, trust, and fund structures is desirable

• Ideally have previous exposure to a compliance or legal environment

• Good technical knowledge with a willingness to develop an understanding of AML legislation

• Competent systems and IT user

• Strong prioritisation, time management and the ability to work under pressure

Competencies

We would like you to have

• Good interpersonal skills are required to develop close working relationships with colleagues and clients.

• An eye for detail

• Flexibility, energy, and enthusiasm

• A solution driven attitude to problems

• Good organisational skills and the ability to work methodically and accurately

• A team player approach oriented In this role you will be expected to

• Adhere to all policies, procedures and regulations including those around anti-money laundering, terrorist financing and proliferation financing

• Have a willingness to continually develop your skills and knowledge

• Act in accordance with our values and core behaviours

• Be flexible as occasionally you may be asked to work beyond your contracted hours to support urgent transactional work