Clerk II

Job title: Clerk II

Description

• General Description

• Performs routine (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, and purchasing; Work involves compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files; Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

• Examples of Work Performed

• Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.

• Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.

• Posts information to agency records and modifies forms or records.

• Assembles, organizes, and tabulates data and performs arithmetical computations; may prepare charts, graphs, and tables.

• Files and maintains forms, records, and reports.

• Opens and distributes incoming mail and prepares mail-outs.

• Performs data entry and retrieval.

• May receive shipments and supplies, inspect for damage, and check for correct quality and quantity.

• May maintain office schedules and appointments and provide notification of appointments.

• May perform back-up receptionist or telephone switchboard duties.

• May receive, maintain accountability for, and forward payments to the appropriate agency staff.

• May assist in balancing accounts by running tapes and proofreading.

• May prepare summaries of balances and cost information and formulate other reports as required.

• May administer employment tests.

• May arrange the scheduling, transfer, and display of surplus property.

• May receive and count cash.

• Performs related work as assigned.

• Education and Experience

• Graduation from a high school or equivalent (GED).

• One (1) year of experience in clerical work.

• Certificates, Licenses and Registration

• Must have a current valid Texas motor vehicle operator’s license.

• Must be able to be insured by the County’s insurance carrier.

• Knowledge, Skills and Abilities

• Knowledge of business or program terminology, methods, and procedures; of office procedures; and of spelling, punctuation, grammar, and arithmetic.

• Skill in using a personal computer and office equipment; MS Word and Excel.

• Ability to prepare and maintain detailed records, files, and reports; to type accurately at a speed consistent with work requirements; and to transfer stock from one location to another.

• The County of Hidalgo offers a full range of employee benefit programs for eligible employees, retirees, and their families. For more information, please Click Here