CE Event Planning Assistant

CE Event Planning Assistant

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: CE Event Planning Assistant

Job Category: University Staff

Employment Type: Regular

Job Profile: Event Planning Assistant

Job Duties: The Continuing

Education

• Event Planning Assistant assists with planning conferences and trainings both on and off the UWSP campuses, strengthens and supports partnerships with internal and external stakeholders, adheres to policy, and assists with program administration to promote stable and productive relationships between the university and regional community. They will also schedule and secure resources and communicate conference logistics.

• Full position description is available upon request.

Key Job Responsibilities:

• -Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicates issues to appropriate entities
• Assists with the creation of promotional materials and resources for events
• Assists with scheduling logistics and securing resources for vendor services
• Guides and trains student workers
• Performs on-site event set-up and clean up and may perform basic custodial duties
• Gathers, enters, and maintains accurate event data and records

Department:

• UW-Stevens Point Continuing Education (CE) extends university programs and resources beyond the campus by offering non-credit courses, workshops, and conferences to meet the learning needs of audiences of all ages. Each year, CE enrollments exceed 20,000 in approximately 800 offerings. The 20-member staff has offices on all three UWSP campuses.

Compensation & Benefits:

• The CE Event Planning Assistant is a full-time, hourly, non-exempt, annual (12-month), university staff position.

• Well-qualified candidates can expect a starting rate between $18- $20 per hour commensurate with the candidate’s education, related experience, and qualifications.

• Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Universities of Wisconsin Employee

Benefits

• Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits.

Required Qualifications:

• High School Diploma
• Competency and accuracy in Microsoft Office including Outlook, Word, Excel, PowerPoint, and Zoom.
• Demonstrated effective oral and written communication with experience serving as a primary contact for individuals and groups via phone, in person, and through other communication mediums.
• Experience preparing and reviewing records, editing documents, and reviewing work done by others.
• Ability to work under general supervision on multiple projects simultaneously, capably, and confidently, both virtually and in-person.
• Experience building and editing websites.
• Ability to drive a state vehicle.
• Ability and willingness to travel overnight (0-6 nights per month).

Preferred Qualifications:

• Associate’s degree or higher
• Experience in event planning and execution, in person, virtual, and/or hybrid.
• Experience in building relationships with a broad range of customers and working with boards, planning groups, or professional organizations.
• Experience coordinating event AV equipment and/or providing technical assistance in a conference-like setting.
• Experience in creating marketing campaigns: social media, print and email.
• Experience capturing, editing, and posting videos.

Special Notes:

• Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

• Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

• The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

• The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

• An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

• Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.