Call for Vendor Registration / Expression of Interest

Call for Vendor Registration / Expression of Interest

Learning Through

Skills

• Acquisition Initiative (LETSAI) is a youth-led, women-focused non-profit organization established in June 2015.

• View All Jobs at Learning Through

Skills

• Acquisition Initiative - LETSAI

• Call for Vendor Registration / Expression of Interest

• Job Type Full Time , Remote

• Qualification

• Experience 5 years

• Location Kogi

• Job Field RFP / RFQ / EOI

• Request for Quotation for Procurement - LTS/RFQ/SIDLIK/2026/000

• Seeking qualified vendors within Kogi State in LGAs: Lokoja, Okene, Okehi, Dekina, Kabba/Bunu (Kabba)

Eligible Business Sectors:

• Food and Snacks / Catering (Tea break and Lunch)
• Hotel Accommodation and Hall Rental(Accommodation per night and Hall rent)
• Office Stationery and Supplies
• Printing Press and Branding (paper line jotters, banner and personal branding)
• Fuel station (price per liter)

Mandatory Requirements:

• CAC Certificate
• Tax Registration Certificate
• Company Letterhead stating Interest.
• Fill attached RFQ Form below based on your business sector and input best quote for various items.

Note:

• This is not a guarantee for contract award, but a prequalification for our vendor database. Only shortlisted vendors will be contacted.

• LEARNING THROUGH SKILLS ACQUISITION INITIATIVE

• About learning through skills Acquisition initiative (letsai)

• LETSAI particularly targets women, youths and children, the most vulnerable members of the society; it addresses protection issues through sustainable livelihood, Gender Based Violence (GBV), psychosocial support through women groups and counselling session and women empowerment interventions. The organization works with the relevant stakeholders towards peace building, sensitize women on GBV, management of survivors of violence by building and developing the skills of women and young girls. Hygiene promotion as a component where best practices of hygiene are being enhanced through house-to-house sensitization. The organizational values include timeliness, good attitude, integrity, excellence and professionalism while mainstreaming gender in all her interventions.

• Proposed Timelines

• RFQ Proposed Timelines

• Request for Proposal Release date

• Questions for Clarification from Bidders date

• Deadline for LETSAI Response to Questions from Bidders date

• Closing Date for Submission of Bids

• LETSAI Committee Bid Opening & Analysis date

• Contract Award Date to Selected Bidder

• Date for Start of Contract Agreement

• Service required

• Learning Through

Skills

• Acquisition Initiatives (LETSAI) invites interested suppliers and service providers to submit quotation for Procurement in Lokoja, Kogi State.

• LETSAI will not entertain any cost should a bidder not successful after the bidding process has closed but will remain on LETSAI list of interested vendors and will be contacted for subsequent supplies.

• Terms of bidding

• LETSAI in its capacity as the Contracting body, invites bids from suitably qualified and interested vendors that wish to participate for the “procurement in Lokoja, Kogi State”.

• The selected vendor will enter into a contract agreement with LETSAI. Bidders must be resident in Kogi who have complied with all Government legal Regulations to operate in Nigeria and a regular tax payer to offer such goods and services as specified in the tender, and shall provide LETSAI with a copy of its valid registered certificate. The vendors shall not be under a declaration of ineligibility for corrupt or fraudulent practices.

• CONDITIONS FOR THE SUBMISSION OF QUOTES

• Quotation documents must be completed in English

• Bidders must respond to all requirements set out in this RFP and complete their offer on company’s letter headed template.

• In the event of a contract is awarded to a bidder that has knowingly withheld some relevant information or otherwise misled LETSAI in the evaluation process, the contract agreement will be terminated and null and void. All cost and expenditures incurred will be at their own expenses.

• Any conflicts of interest involving a supplier must be immediately disclosed to LETSAI particularly where there is a conflict of interest in relation to any recommendations or proposals put forward by the bidder.

• LETSAI is not bound to accept the lowest of any bid submitted.

• Information supplied by suppliers will be treated as contractually binding agreement.

• LETSAI reserves the right to terminate this competition at any stage.

• Only successful bidders will be contacted.

• LETSAI preferred terms of payment are by bank transfer which can be done on or before 30 days after satisfactory supply and receipt of delivery note, completion certificate and bidder’s invoice.

• This document cannot and MUST NOT be construed in any way as an offer to contract

• LETSAI and all contracted suppliers, and their subcontractors, associates or any partners must act in full compliance with the donor requirements and to the highest ethical standards.

• Submission of Quotation

Offers must be delivered in the following way:

• Submission checklist

• Line

• Item

• Tick attached

• 1

• This RFP document MUST be filled, stamped, signed and dated

• 2

• Submit financial offer on Company letter head paper

• 3

• Business Registration certificate

• 4

• Tax clearance certificate

• 5

• Contract or PO for similar services- (minimum three completion certificates)

• 6

• Bid Validity

• Qualification and Evaluation Process & Award Criteria

• Eligibility and Qualification Process

The first phase of evaluation of the responses will determine whether the bidder meets the preliminary eligibility criteria. These are:

Administrative Instruction:

Preliminary Eligibility:

• Bid submitted against the set deadline

• Bids contain all documents mentioned above

• All quotations are in the local currency (Naira)

• Essential criteria

• Competitors who do not comply with the administrative instructions above may have their bids disqualified at this stage, and therefore would not progress to the evaluation stages.

• These criteria are not negotiable and MUST be met by all bidders for your bid to be evaluated, failing to submit the below information, your bid will be disqualified.

• Submit financial offer – Refer to the attached list of items with quantities

• Business Registration certificate with Corporate Affairs Commission

• Tax clearance certificate either from Federal Inland Revenue Services or State Inland Revenue Services

• Tax Identification Number (TIN)

• Award C