Buyer

Job Description

The Buyer will be responsible for the procurement of goods for ICRC, overseeing the process from the initial Requisition Order to the final delivery. This includes ensuring strict adherence to established purchasing procedures, particularly in regard to financial limits and the Code of Conduct, in accordance with ICRC procurement regulations.

Accountabilities & functional responsibilities

Purchase of Goods & Services

• Manage purchasing under minimum supervision, including tender preparation, contract drafts and drafting addendums and omissions.
• Responsible from the initial requisition order until final delivery.
• Ensures correct purchasing procedures especially financial limits and Code of Conducts.
• Ensures that best prices for quality are obtained free of tax and provide Headquarters' agreement to supplier if necessary.
• Ensures quality inspection for goods procured, as per contraction condition; May consults with requestor departments (for example: WatHab department for Engineering works) in this regard.
• Establishes and maintains a supplier registration as per ICRC standard

Finance and Administration

• Ensures to respect financial procedures, especially regarding authorization of expenditure.
• Provides requester and Finance with updated information regarding purchases (amount and timing).
• Checks, translates and process invoice from the supplier, provides all supporting documents and submits these to the relevant signatories for approval and payment.
• Ensures that working advances are settled in time and accurate.
• Sorts out the quality claims before validates supplier’s invoices.
• Performs necessary paperwork and assures follow up to administration and other departments.

Order Management / Supply Chain

• Receives validated Supply Requests from the SCA, analyses them and communicates with the requester for further details if needed.
• Advises requester on quality issues/differences.
• Determines relevant specifications per product.
• Responsible for the follow-up process until goods/services are delivered by the supplier.
• Ensures that orders are delivered in time.
• Ensures that purchase files are maintained in the paperless profile, auditable and in good order.
• Checks prices for given items and brings back pro forma invoices or price offers from suppliers.

Other

• Updates and maintains knowledge about main suppliers and check the market for potential new ones.
• Ensures ICRC general conditions of purchasing are signed by suppliers.
• Negotiates with suppliers, terms and conditions on purchasing.
• Conduct market surveys according to planning.
• Reports any changing on the local market (availability of goods, shortage, price increase, etc.).
• Reports occurred problems and unusual requests concerning, purchase, quality, price without delay.

What we offer

• A unique and rewarding opportunity to help the victims of violence in a fast-paced environment.
• Initial training and on-boarding organized
• A 12-month contract extendable
• A competitive compensation package including medical coverage and transportation allowances.
• A training opportunity to develop and strengthen the quality of the services provided to our beneficiaries as well as to support our staff members’ professional and personal development.

Our values

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Reports to (role)

Logistics Site Manager

People management responsibilities

No

Certifications / Education and professional experiences required

• University degree or equivalent experience
• 3 to 5 years of professional experience
• Strongly motivated by humanitarian work, and proactive attitude.
• Effective communication, networking and listening skills.
• Autonomous and adaptable, with ability to interact collaboratively in a multidisciplinary and multicultural team.
• Excellent writing and summarizing skills, and good knowledge of digital tools.
• Robust organizational and prioritization capacities
• Excellent command of English and full proficiency in the Myanmar language.

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

Location

Myitkyina (MYI)

Job Family:

Logistics

Contract Type:

Fixed term contract

Title:

Buyer 1