Business Manager

Business Manager

Job Responsibilities Responsible for budgeting, forecasting, and financial planning for the functional areas, partners with the Associate Director of Administration and Finance along with departmental leadership to evaluate operational costs, monitor budget and track revenue. Manage processes such as payroll, expense reimbursements, purchasing cards, reconciliations, and journals. Assist with the annual fiscal year-end close process, ensure accurate financial reporting, and manages annual tax obligations. Oversee AV: forecast labor, equipment/production costs. Monitor project profitability, track revenue/operational expenses. Analyze margins for events and client accounts, generate P&L reports for events/departments. Reconcile, invoices, vendor payments and client billing. Monitor overtime, labor utilization and equipment costs. Manage purchasing, procurement processes, support maintenance and replacement planning. Review monthly financial performance and support annual financial planning. Supervise a Financial Coordinator and Administrative Coordinator providing leadership, guidance, and oversight of day-to-day financial and administrative processes. Manages general office management duties – leads efforts for departmental and divisional meetings/gatherings, helps to implement office procedures, and manage organization of storage spaces. This includes setting priorities, monitoring workload distribution, and ensuring accuracy, efficiency, and compliance. Execute and manage HR functions through Workday as an HR Analyst. Administration of hiring needs, including of professionals, temporary staff, and student workers. Providing training and oversight of workflows, projects, and process changes. Attend training and meetings to keep up-to-date in understanding of applicable financial and HR systems, policies, and procedures. Manage communication and information flow with departments and stakeholders; provide exceptional customer service by responding promptly to inquiries, proactively resolving departmental administrative and financial concerns. Developing effective solutions by gathering information, leveraging institutional resources, and applying sound business understanding Works closely with Sr leadership to define and identify process deficiencies. Oversees the execution of changes on departmental websites; maintains, distributes, and analyzes the department’s calendar; coordinates data collection for monthly, quarterly, annual and ad-hoc departmental reporting/storytelling; and assists with assessment and information gathering as needed.

Qualifications

• Bachelors degree and 2 to 3 years of relevant experience, or equivalent combination of education and experience required. Master's degree in Business Administration or similar and 3-5 years of relevant experience preferred. Experience in higher education. Excellent communications skills are required, including the ability to communicate and enforce policies and procedure with tact and diplomacy. Strongly prefer experience with and knowledge of budget procedures and accounting systems, human resources/payroll policies/procedures, and University systems such as BEN Financials, Business Objects, Concur, Workday. Excellent knowledge of Microsoft Office suite of applications (Word, PowerPoint, Excel, and Access), e-mail(Outlook), web browsers (Explorer).

• Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

• Job Location - City, State

• Philadelphia, Pennsylvania

• Department / School

• Student Activities

• Pay Range

• $55,962.00 - $60,000.00 Annual Rate

• Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

• Equal Opportunity Statement

• The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

• Special Requirements

• Background chec