Business Administration Officer

We are Seeking a Business Administration Officer to join our team, the Business Administration Officer will provide comprehensive administrative and operational support to the Riyadh Office. The role will ensure the efficient day-to-day operation of the office while supporting administrative, financial, operational, and stakeholder coordination activities.

Key Responsibilities

• Business & Administrative Support

• Provide end-to-end administrative support, including correspondence, document preparation, filing, and records management.

• Draft and format formal letters, memos, and reports in both Arabic and English.

• Coordinate calendars, meetings, logistics, and follow-up actions.

• Maintain document control systems and ensure confidentiality of sensitive information.

• Office Operations & Logistics

• Support daily office operations, facilities coordination, and office supplies management.

• Coordinate with vendors and service providers.

• Assist with procurement processes, requisitions, and follow-ups.

• Support reception and front-of-house activities when required.

• Financial & Reporting Support

• Track operational expenses and maintain basic budget records.

• Assist with invoice reconciliation, expense claims, and purchase orders.

• Prepare administrative and operational reports.

• Maintain operational trackers, action logs, and reporting templates.

• Meetings, Events & Visits

• Coordinate meetings, events, and official visits.

• Prepare agendas, meeting materials, minutes, and follow-up actions.

• Support visitor coordination and protocol requirements.

• Cross-Functional Coordination

• Coordinate with HR, Finance, IT, and Procurement teams.

• Support onboarding, systems access, and operational requests.

• Act as a first point of contact for routine administrative queries.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.

• Minimum 3+ years of experience in business administration, office administration, or a similar role in KSA.

• Strong administrative and organizational skills with excellent attention to detail.

• Ability to manage multiple tasks and priorities effectively.

• Strong written and verbal communication skills in Arabic and English.

• Excellent interpersonal and stakeholder coordination skills.

• Proactive, professional, and service-oriented mindset.

• High level of discretion and integrity when handling confidential information.