Building Services Assistant

Job Description Summary

Building Services Assistants support the day-to-day facilities, logistics, and operational needs of Penn Arts and Sciences (SAS). This position is responsible for monitoring the condition and upkeep of School facilities, coordinating maintenance and repair activities, transporting and handling furniture, equipment, and materials, and supporting building operations and special events. The position works closely with building administrators and Facilities Services to help ensure that SAS buildings, classrooms, equipment, and common areas are maintained in a safe, functional, and professional manner.

Job Description

Penn Arts and Sciences (SAS) forms the foundation of the scholarly excellence that has established Penn as one of the world's leading research universities. We teach students across all 12 Penn schools, and our academic departments span the reach from anthropology and biology to sociology and South Asian studies. Members of the Penn Arts & Sciences faculty are leaders in creating new knowledge in their disciplines and are engaged in nearly every area of interdisciplinary innovation. Penn Arts & Sciences educational divisions fulfill different missions, united by a broader commitment to providing our students with an unrivaled education in the liberal arts.

Job Responsibilities

Regularly inspect SAS buildings and report on the condition of structural, mechanical, and electrical systems and other facility-related concerns.

Assess the condition of general-use classrooms and common areas by monitoring temperature control, cleanliness, appearance, and overall facility ambience to help ensure proper housekeeping and upkeep.

Assist building administrators in tracking maintenance requests, repairs, and work completed by Facilities Services mechanics.

Move School equipment, computers, personal items, books, supplies, and other materials between and within campus buildings, as permitted by applicable union bargaining agreements.

Move and arrange office furniture within buildings, as permitted by applicable union bargaining agreements.

Operate a one-ton panel truck or similar School vehicle and other equipment, including forklifts, as required.

Maintain and organize School furniture, warehouse inventory, equipment, and related materials.

Clean, prepare, and organize furniture and equipment in the warehouse for delivery, installation, or reuse.

Install, repair, and maintain fixtures and related items in off-campus buildings as assigned.

Receive, handle, document, organize, deliver, and ship packages and other materials.

Hand deliver and retrieve keys, rush packages, documents, equipment, and other items to and from campus buildings.

Assist with the scheduling, use, inspection, and routine maintenance of School vehicles.

May serve as a chauffeur for School-related activities and events on occasion.

Assist with building security and fire protection activities and promptly report safety, security, health, or environmental hazards.

Support SAS Commencement ceremonies and other School events and activities, including required weekend work.

Perform all duties in a professional, courteous, safe, and timely manner.

Qualifications

• High School Grad/GE Degree and 1 to 2 years of experience or equivalent combination of education and experience is required.

• Valid driver's license and the ability to safely operate a School/company vehicle.

• Ability to operate or learn to operate facilities, warehouse, material-handling, and other related equipment, including a forklift.

• Ability to follow established safety procedures and work effectively with building administrators, Facilities Services personnel, vendors, colleagues, and members of the Penn community.

• Strong organizational skills and the ability to manage multiple tasks and priorities in a professional and timely manner.

• Ability to work independently while exercising sound judgment regarding facilities, safety, security, and operational matters.

• Ability to sit for extended periods of time at a desk or workstation.

• Ability to walk frequently, including for extended periods of time, both indoors and outdoors.

• Ability to lift and carry items weighing up to 50 pounds.

• Ability to climb stairs and ladders as required to perform assigned duties.

• Ability to work outdoors and tolerate exposure to varying weather conditions for extended periods of time.

• Ability to work in environments with loud or extreme noise levels and, when applicable, vibration or varying lighting conditions.

• Ability to work in environments where there may be exposure to hazardous materials, chemicals, dust, or odors.

• Ability to wear required personal protective equipment (PPE), such as gloves, masks, goggles, or other protective equipment, as needed.

• Ability to safely perform physical tasks associated with moving, transporting, handling, storing, and maintaining furniture, equipment, packages, and other materials.

• Ability to work occasional evenings, weekends, or non-standard hours in support of SAS events and operational needs.

• Special Requirements

• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

• University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take va