Bookkeeper & Tax Season Specialist (Remote, Part-Time)

Bookkeeper & Tax Season Specialist (Remote, Part-Time)

Excello BPO is hiring for a women-owned, women-led U.S. tax, accounting and advisory firm based in Washington State, serving small businesses and individuals across the U.S.

At a glance

Location: Remote, Nicaragua

Hours: Part-time, 20 hours a week year-round. More hours during tax season (January to April), up to full-time by agreement

Schedule: Flexible, Monday to Friday, with at least 2 hours a day of overlap with the founder (about 12:00 PM to 8:30 PM Nicaragua time). Optional Sunday hours

Contract: Independent Contractor with Excello BPO

Start: November 2026

Role overview

You own the monthly books for a growing roster of small business clients. You take work off the founder's desk, keep every client file clean and review-ready, and spot issues before they become problems at tax time. From January to April you support a tax season of more than 100 returns.

Key responsibilities

• Monthly bookkeeping

• Manage monthly bookkeeping for 10 to 20 small business clients in QuickBooks Online (Xero for some clients).

• Categorize transactions, maintain bank feeds and rules, and reconcile bank, credit card and loan accounts every month.

• Process accounts receivable and accounts payable: invoices, bills, payment tracking and aging reports.

• Record payroll journal entries and reconcile payroll liabilities from Gusto, ADP or QuickBooks Payroll reports.

• Cleanup and catch-up

• Clean up and catch up books that are months behind, including rebuilding them from bank statements when records are missing.

• Reporting and review

• Prepare month-end and year-end packages: P&L, balance sheet, reconciliation reports and a short list of open questions.

• Flag unusual transactions, owner draw vs. payroll issues and missing documentation for the founder's review.

• Use Excel for reconciliations, schedules and data cleanup.

• Tax season (January to April)

• Prepare year-end workpapers for business returns (Forms 1120-S, 1065 and Schedule C) and track 1099 vendors.

• Support return intake: organize client documents and track what is still missing.

Requirements

• 3+ years of bookkeeping for U.S. small businesses. S corporation and partnership experience strongly preferred. A CPA license is not required.
• Advanced QuickBooks Online skills. QuickBooks ProAdvisor certification preferred; Xero a plus.
• Solid grasp of U.S. GAAP basics, accrual vs. cash accounting and the U.S. tax calendar.
• Strong Excel skills (pivot tables, XLOOKUP). Power Query a plus.
• Fluent professional English, written and spoken (C1 or higher). You can write a clear client email explaining what you need and why.
• Exceptional attention to detail. You are deadline-driven and comfortable working independently from checklists.
• Bachelor's degree in accounting, finance or business preferred.

What we offer

• A long-term remote role with a growing U.S. firm, paid monthly in USD.
• Steady year-round hours, with more available during tax season.
• Ongoing support from the Excello team.
• We especially encourage women to apply.