Billing Specialist

Billing Specialist

We are looking for a Billing Specialist to support project financial operations for a services environment in Austin, Texas. This role focuses on keeping project billing, reporting, and collections accurate from initial setup through final invoicing, while partnering closely with project leaders to maintain strong financial performance. The ideal candidate brings strong project accounting experience, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced setting.

Responsibilities

• Build strong working relationships with project and design leaders to support reliable billing practices and consistent financial visibility across projects and studio operations.
• Examine project budgets, staffing plans, and work scopes to help confirm fees align with contractual and operational expectations.
• Interpret contract provisions related to billing schedules, compensation terms, and fee administration to ensure accurate financial execution.
• Support project setup activities and guide teams in following firm standards throughout the full life cycle of each engagement.
• Prepare and issue client invoices in accordance with contract requirements, while helping maintain timely and accurate billing records.
• Compare budgeted costs against actual project performance, identify trends, and share actionable financial insights with leadership.
• Track studio-level financial indicators, summarize key metrics, and serve as a primary resource for project finance matters within the local team.
• Review consultant payables, project labor charges, and reimbursable expenses to confirm accuracy and proper allocation.
• Monitor outstanding receivables and collaborate with project leaders on collection activities to improve cash flow and account resolution.
• Maintain organized contract documentation and act as a liaison between project teams, studio leadership, and accounting partners.

Requirements

• Bachelor’s degree in Accounting, Business, or a related field, or at least 5 years of project accounting experience in a services setting.
• Demonstrated experience managing project financials in high-volume environments, ideally within architecture, design, construction, or similar services-based organizations.
• Strong understanding of contract language as it relates to billing, fee tracking, and financial administration.
• Advanced Excel skills with the ability to work efficiently with detailed financial data and reporting.
• Hands-on experience with Deltek Vantagepoint; familiarity with Deltek Vision is also valuable.
• Exposure to Tableau or similar data visualization tools is preferred.
• Excellent organization, accuracy, and time management skills, with the ability to handle multiple deadlines and shifting priorities.
• Strong written and verbal communication skills and the ability to collaborate effectively with internal teams, clients, and vendors.