Billing Coordinator

Billing Coordinator

We are looking for a detail-oriented Billing Coordinator to support invoicing and reporting activities for a Contract position based in Bryan, Texas. This role is well suited for someone who can work efficiently in a busy environment, analyze billing information carefully, and coordinate with multiple teams to keep records accurate and up to date. The ideal candidate is comfortable using business systems and communication tools to investigate issues, complete billing tasks, and help maintain smooth day-to-day operations.

Responsibilities

• Generate invoices, billing updates, and account corrections by reviewing shipping records and related backup documentation each day.

• Examine billing details for accuracy and completeness, ensuring entries align with company guidelines and required supporting information.

• Research exceptions and mismatches across systems, then work with internal partners to resolve issues in a timely manner.

• Compile and share recurring reporting packages for utility sites and other operational groups as needed.

• Coordinate with shipping, customer service, and plant teams to confirm billing information and clarify outstanding questions.

• Use tools such as Oracle, Microsoft Teams, Outlook, and other office applications to manage workflow, communication, and billing records.

• Maintain organized files and documentation to support reporting needs, audits, and future reference.

• Identify workflow gaps or recurring billing issues and suggest practical improvements to increase efficiency and accuracy.

• Experience supporting billing, invoicing, collections, statements, or related accounting operations in a computerized environment.

• Working knowledge of basic math and accounting concepts with the ability to process financial information accurately.

• Strong attention to detail and a consistent track record of producing precise work under deadlines.

• Ability to think critically, prioritize competing tasks, and solve problems with limited supervision.

• Proficiency with Microsoft Office, including Excel functions such as pivot tables and VLOOKUPs.

• Familiarity with business systems used for billing or ERP processing, with Oracle experience preferred.

• Effective written and verbal communication skills and the ability to collaborate across departments.

• Customer-focused approach with strong organizational skills and dependable follow-through.

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