Billing Clerk

Billing Clerk

We are looking for a detail-oriented Billing Clerk to support a services team in Sacramento, California. This Contract position is ideal for someone with legal billing experience who can manage invoicing activities with precision, maintain accurate financial records, and collaborate effectively with attorneys and internal partners. The successful candidate will help keep billing operations on schedule, address discrepancies promptly, and uphold confidentiality in all client and financial matters.

Responsibilities

• Generate and issue client invoices with a high level of accuracy while meeting established turnaround expectations.

• Partner with attorneys, legal support staff, and other team members to answer billing questions and provide day-to-day invoicing support.

• Examine time entries, charges, and billing data to confirm accuracy and alignment with client-specific billing rules.

• Complete billing updates such as write-offs, transfers, expense distributions, and other account corrections as needed.

• Investigate invoice issues and work with both internal contacts and clients to resolve discrepancies efficiently.

• Maintain current and accurate billing details within the firm's billing platform and preserve supporting documentation for each matter.

• Transmit invoices through electronic billing portals and monitor submissions to help ensure successful processing.

• Assist with follow-up on overdue accounts and support collection activities related to outstanding balances.

• Contribute to month-end billing deadlines by helping prepare records and information needed for reporting and close processes.

• Handle sensitive client and financial information with discretion and in accordance with confidentiality expectations.

• At least 2 years of experience in billing, including direct exposure to legal billing environments.

• Hands-on experience with legal billing software, including systems such as Tabs3 or similar platforms.

• Working knowledge of billing functions, billing statements, collections support, and computerized billing processes.

• Strong attention to detail with the ability to identify errors and maintain a high standard of accuracy.

• Ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven setting.

• Effective written and verbal communication skills, along with a detail-oriented and service-oriented approach.

• Proficiency in Microsoft Excel and Outlook for daily billing, tracking, and communication tasks.

• Ability to work independently while staying organized, accountable, and collaborative with cross-functional teams.