Bilingual Office Manager

Office Manager

We are looking for an organized and proactive Bilingual Office Manager to support daily business operations in San Antonio, Texas. This permanent, on-site position plays a central role in keeping administrative workflows on schedule, coordinating communication with clients, and ensuring office processes run efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling a mix of operational, financial, and front-office responsibilities.

Responsibilities

• Direct day-to-day office administration, monitor key timelines, and help keep priorities and deliverables on track.

• Communicate with clients clearly and courteously, including requesting outstanding paperwork, securing signatures, and confirming required authorizations.

• Manage accounts receivable activities by tracking open balances and following up on past-due payments.

• Coordinate payroll tasks for assigned groups, ensuring information is accurate and submitted within required deadlines.

• Work closely with the invoicing contact to support billing activities and help maintain accurate financial records.

• Handle incoming mail and correspondence, scan and organize documents, and maintain an orderly filing system for business records.

• Oversee office vendors and service providers, assist with administrative payments, and help ensure ongoing operational support for the workplace.

• Support front-desk and general office functions as needed, including maintaining an organized office environment and ensuring essential supplies are stocked.

• Previous experience in office management, administrative coordination, or a similar business support role.

• Working knowledge of accounts receivable, billing support, payroll coordination, and basic accounts payable processes.

• Strong organizational skills with the ability to manage deadlines, documentation, and multiple ongoing tasks at once.

• Strong written and verbal communication skills for interacting with clients, team members, and external vendors.

• Experience with document handling, scanning, recordkeeping, and general office systems.

• Ability to manage office supply inventory and coordinate ordering to maintain day-to-day operational needs.

• Proficiency in receptionist and front-office support duties, with a service-oriented approach.

• Fluency in Spanish and English

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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