Bid & Proposal Specialist

At US Software Solutions, we turn complex business challenges into smart, scalable technology. With a strong focus on the US market, we partner with organizations operating in fast-moving, operationally complex industries where technology plays a critical role in driving efficiency, visibility, and growth.

Our work spans sectors including telecommunications and fiber infrastructure, power and energy, gas, wireless, water, construction, fulfillment and logistics, and data centers. We bring together technology expertise, business understanding and an entrepreneurial mindset. We value people who take ownership, challenge the status quo, and want to build solutions that make a measurable difference

We are seeking a highly motivated and detail-oriented Bid & Proposal Specialist to join our team. In this role, you will support the development of competitive proposals and bids by working closely with cross-company teams, including managers based in the United States. You will play a crucial role in ensuring our proposals are strategic, compliant, and aligned with Utilities One’s objectives.

This position requires exceptional communication skills, an ability to manage multiple priorities under tight deadlines, and a keen eye for detail.

Key Responsibilities

• Proposal Development: Collaborate with internal technical experts, sales, finance, and legal teams to compile and prepare competitive proposals and bids.
• Cross-Functional Collaboration: Work closely with U.S. based managers and international teams to ensure all required inputs are gathered and aligned with client requirements.
• Proposal Writing and Editing: Draft, edit, and proofread proposal content to ensure clarity, accuracy, and alignment with Utilities One’s standards.
• Compliance and Quality Assurance: Ensure all proposals meet regulatory, client, and company compliance requirements, maintaining a high level of quality and professionalism.
• Timeline Management: Track and meet submission deadlines by effectively coordinating with multiple stakeholders.
• Market Research: Conduct research to understand client needs, industry trends, and competitor strategies to strengthen proposal positioning.
• Presentation Support: Assist in the preparation of presentations for senior management and external stakeholders to showcase proposal strategies.
• Process Improvement: Continuously improve the proposal development process by implementing best practices and lessons learned.
• Utilities One Values: Embrace and uphold the company’s core values of safety, integrity, accountability, and teamwork in all aspects of the role.

Skills, Knowledge and Expertise

• Education: Bachelor’s degree in Business Administration, Engineering, Communications, or a related field is preferred.
• Experience: At least 1 year of experience in international bid and proposal development.
• Industry Knowledge: Experience in Telecom, Water, or Power utilities will be a plus.
• Communication Skills: Strong written and verbal communication skills in English; additional language proficiency is an asset.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with proposal management software/tools.
• Project Management: Demonstrated ability to manage multiple projects with varying priorities under strict deadlines.
• Analytical Thinking: Strong analytical skills and the ability to interpret complex technical and financial information.
• Collaboration: Proven ability to work effectively with cross-functional teams across different locations and time zones.
• Attention to Detail: Exceptional organizational skills and a high degree of accuracy in reviewing and preparing documentation.
• Adaptability: Ability to thrive in a fast-paced, dynamic environment with a results-oriented mindset.

Work schedule:

Monday - Friday from 15:00 till 23:00

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Medical Insurance (MedLife) – subject to successful completion of the probation period;
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.