About this role
About the Role Indra Space is seeking a Bid Office Specialist to support the preparation, coordination, and quality assurance of commercial proposals. The role spans cross-functional collaboration with the Bid Manager and offer team to ensure compliance with customer requirements and internal standards, helping drive high-quality bids in complex environments. What You'll Do
- Define and maintain the documentary structure of bids, including volumes, deliverables, and compliance matrices.
- Configure and manage collaborative work repositories, ensuring access control, traceability, and version control.
- Plan and manage bid schedules, milestones, deliverables, and internal and external dependencies.
- Coordinate information flow among technical, commercial, financial, legal, and procurement teams.
- Support the Bid Manager in kick-off meetings, bid reviews, and overall bid organization.
- Verify compliance with customer requirements (RFP/RFQ/ITT) and ensure consistency across technical, commercial, financial, and contractual volumes.
- Apply corporate standards, templates, and presentation guidelines to all bid documentation.
- Coordinate and validate inputs from partners and subcontractors, including required external deliverables.
- Support administrative bid activities, including opportunity tracking and preparation of documentation for internal committees.
- Assist in governance and risk control by collecting inputs from corporate functions and supporting internal approval processes. What We're Looking For
- University degree in Engineering, Business Administration, or equivalent.
- Experience in preparation and management of complex bids, preferably in institutional or international environments.
- Knowledge of bid management processes, including Go/No-Go decisions, reviews, and internal committees.
- Experience in technical-commercial proposal development and document management.
- Familiarity with collaborative tools and structured document repositories.