About this role

Duties & Responsibilities

Maintain accurate records of vehicle maintenance, repairs, servicing schedules, and job cards.
Open, update, and close workshop job cards and ensure all relevant information is recorded.
Receive and record vehicle service and repair requests.
Prepare daily, weekly, and monthly workshop reports.
Monitor preventive maintenance schedules and notify supervisors of upcoming services.
Maintain records of spare parts issued and coordinate with the stores department.
File and retrieve workshop documents, inspection reports, and maintenance records.
Capture maintenance data into the fleet management or maintenance management system.
Monitor vehicle downtime and prepare utilization reports.
Coordinate communication between workshop staff, transport department, stores, and suppliers.
Prepare requisitions and other administrative documents as required.
Ensure proper custody of workshop records and confidential information.
Support audits by providing maintenance documentation and records.

Certificate or Diploma in Business Administration, Office Administration, Records Management, Supply Chain Management, Automotive Engineering, or a related field from a recognized institution.
Proficiency in Microsoft Office applications (Word, Excel, and Outlook).
Basic knowledge in SAP.
Experience in office administration or workshop administration is an added advantage.

Auto-Workshop Clerk