About this role
This is a remote position.
AU DAYSHIFT, REMOTE/WFH (PHILIPPINES)
NDIS ADMINISTRATIVE DOCUMENTATION ASSISTANT
Company Type : Australia NDIS / Healthcare
Department: Administration
Work Arrangement: Remote / WFH (Philippines)
Employment Type: Part-time | 25-30 hours a week
VA Rate : $7-8 AUD per hour
Position Overview**
We are seeking a detail-oriented and organized Administrative Documentation
Assistant to support the processing and preparation of documents received from
consultants. The role involves reviewing standard document templates, assigning them to the appropriate organization, adding the relevant company logo and name, and converting finalized documents into PDF format.
This position is primarily administrative and requires strong attention to detail, accuracy,
and the ability to manage batches of documents efficiently while maintaining consistent
formatting and professional presentation.
Key Responsibilities
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Receive and organize batches of documents submitted by consultants.
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Review standard document templates and identify the appropriate organization for
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each document.
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Update documents with the correct organization or company name and logo.
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Format and customize documents according to established templates and
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guidelines.
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Convert finalized documents into PDF format.
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Ensure document formatting, branding, and layout are consistent and accurate.
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Check completed documents for errors, missing information, incorrect branding, or
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formatting inconsistencies.
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Save and organize completed documents using the appropriate file naming
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conventions and folder structures.
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Maintain an organized document repository for easy retrieval and reference.
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Track document processing progress and ensure assigned tasks are completed
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within agreed timelines.
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Report any missing information, unclear instructions, or document discrepancies to
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the relevant team.
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Qualifications and Requirements
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Previous experience in administrative support, document processing, data entry, or
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similar roles is preferred.
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Proficiency in Microsoft Word and PDF tools.
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Basic knowledge of document formatting, file conversion, and digital file
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management.
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Strong attention to detail and accuracy.
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Good organizational and time-management skills.
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Ability to process large batches of documents efficiently.
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Ability to follow established procedures and work independently with minimal
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supervision.
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Good written English and basic communication skills.
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Key Skills
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Document formatting and processing
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Administrative support
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Data accuracy and quality checking
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Microsoft Office proficiency
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PDF conversion and file management
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Attention to detail