About this role
Associate Site Administrator
The Associate Site Administrator at HITACHI RAIL STS S.P.A. will provide essential administrative and operational support at project sites, ensuring efficient workflow, accurate record-keeping, and smooth coordination of site activities. This role is crucial for maintaining organized project documentation, facilitating communication, and supporting the on-site team.
Job Responsibilities:
- Manage and organize project documentation, including drawings, specifications, reports, and correspondence, ensuring all files are current and easily accessible.
- Assist with the preparation and distribution of daily, weekly, and monthly site reports.
- Coordinate logistical arrangements for site personnel, including travel, accommodation, and access passes.
- Maintain site equipment and material inventories, assisting with ordering and tracking as needed.
- Act as a primary point of contact for internal and external stakeholders regarding administrative matters at the site.
- Process invoices, purchase orders, and expense reports in a timely and accurate manner.
- Assist in scheduling meetings, preparing agendas, and taking minutes.
- Support site safety initiatives by maintaining records of safety briefings and incident reports.
- Perform general office duties such as filing, scanning, photocopying, and data entry.
- Contribute to a positive and collaborative working environment on-site.
Job Qualifications:
- High School Diploma or equivalent; a Bachelor's degree in Business Administration, Project Management, or a related field is a plus.
- Proven experience in an administrative support role, preferably within a construction, engineering, or rail industry environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Demonstrated ability to manage multiple tasks and prioritize effectively.
- Familiarity with document control systems is an advantage.
- Must be able to adapt to changing project requirements and work schedules.
Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail
About Us
Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges.
Our people love technology – and they love making a difference. They have a passion for finding new solutions and are fearless when it comes to tackling the world’s biggest challenges. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference.
Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.
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