Associate Global Regulatory Affairs

Associate Global Regulatory Affairs

Mainz, Germany | full time | Job ID: 11840

About The Role

The Executive Assistant provides comprehensive administrative, operational, and organizational support to senior executives and leadership teams. The role serves as a trusted partner to the executive by managing priorities, coordinating complex activities, facilitating communication across stakeholders, and ensuring the efficient operation of the executive's business activities. The position requires a high level of discretion, professionalism, organizational capability, and independent judgment. The role proactively anticipates business needs, coordinates activities across functions, and supports effective decision-making and execution through strong administrative and operational management.

Your Contribution:

• Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events
• Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings
• Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums
• Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required
• Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable
• Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions
• Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives
• Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of working

A Good Match:

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred
• Equivalent combination of education and relevant executive support experience may be considered
• 5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment
• Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferred and proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities
• Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion
• Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills
• Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality
• Ability to anticipate needs, identify issues proactively, and implement solutions independently
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office 365 applications

Your Benefits:

• Company Pension Scheme
• Childcare
• Jobticket
• Company Bike
• Special Vacation

... and much more.