Associate Global Regulatory Affairs (12 Month Fixed-Term Contract)

Associate Global Regulatory Affairs (12 Month Fixed-Term Contract)

Mainz, Germany | full time | Job ID: 11840

About The Role

The Executive Assistant provides comprehensive administrative, operational, and organizational support to senior executives and leadership teams. The role serves as a trusted partner to the executive by managing priorities, coordinating complex activities, facilitating communication across stakeholders, and ensuring the efficient operation of the executive's business activities. The position requires a high level of discretion, professionalism, organizational capability, and independent judgment. The role proactively anticipates business needs, coordinates activities across functions, and supports effective decision-making and execution through strong administrative and operational management.

Your Contribution:

• Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities
• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events
• Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings
• Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums
• Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required
• Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable
• Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions
• Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives
• Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of working

A Good Match:

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred
• Equivalent combination of education and relevant executive support experience may be considered
• 5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment
• Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferred and proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities
• Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion
• Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills
• Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality
• Ability to anticipate needs, identify issues proactively, and implement solutions independently
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office 365 applications

Your Benefits:

• Company Pension Scheme
• Childcare
• Jobticket
• Company Bike
• Special Vacation

... and much more.

BioNTech does not tolerate discrimination, favoritism or harassment based on gender, political views, religion or belief, nationality, ethnic or social origin, age, sexual orientation, marital status, disability, physical appearance, health status or any other physical or personal characteristics. BioNTech is committed to creating a diverse and inclusive work environment. We are proud to be an equal opportunity employer. The main thing is that you suit us, and we suit you!

BioNTech - As unique as you

www.biontech.com