Associate, Executive Operations

Job title: Associate, Executive Operations

About the Role Endeavor Philippines is on the lookout for an organized and detail-oriented Executive Operations Assistant to provide efficient and effective administrative support to the Managing Director of Endeavor Philippines. The successful candidate will play a crucial role in empowering the Managing Director to do what is most essential by managing his day-to-day tasks, facilitating communications, and ensuring smooth operations related to the managing director’s administrative needs.

What You'll Do

• Calendar Management: Handle the managing director’s schedule, managing pieces such as meetings, appointments, and travel arrangements.
• Meeting Coordination: Organize and prepare materials required for meetings, ensuring the timely distribution of agendas, minutes, and relevant documentation.
• Communication Liaison: Act as the first point of contact for internal and external communication pertaining to the managing director. Includes handling correspondence, emails, and phone calls on behalf of the managing director.
• Document Management: Maintain and organize official documents, reports, and records related to managing director’s activities. Ensure confidentiality and accuracy of information.
• Event Planning: Assist in planning and coordinating corporate events, conferences, and special meetings involving the managing director.
• Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with organizational policies.
• Collaboration: Work closely with other team members and executive assistants to facilitate effective communication and coordination within the organization.
• Family Assistance: Assist the managing director and their family’s administrative needs such as handling documents and organizing schedules.

What We're Looking For

• Proven experience as an administrative assistant, executive assistant, or secretary.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficient in Google Suite, Microsoft Office, Zoom, and other relevant software.
• Discretion and ability to handle confidential information with professionalism.
• High attention to detail and accuracy.
• Experience dealing with individuals from different countries and timezones is a plus.

Nice to Have

• Experience dealing with individuals from different countries and timezones is a plus.