Associate Director of Events and Visitor Relations

Job title: Associate Director of Events and Visitor Relations

About the Role The Associate Director of Events and Visitor Relations supports the coordination, promotion, and execution of internal and external events at Long Island University. This role ensures a seamless experience for campus visitors and clients by managing logistics, coordinating services, and supporting the Office of Conferences and Special Events.

What You'll Do

• Coordinate logistics for a variety of events, including conferences, meetings, camps, and community rentals.
• Assist with managing university event scheduling through Ad Astra, including room reservations and work order submissions.
• Serve as a customer service liaison between event clients and departments such as Facilities, Public Safety, IT/AV, and Dining.
• Support the execution of signature university events, including Commencement, Orientation, and Admissions events.
• Represent the Office of Conferences and Special Events at campus functions and visitor engagements.
• Help promote campus spaces and services to external clients through outreach and marketing assistance.
• Assist in coordinating summer conference logistics, including housing, catering, and visitor services.
• Provide on-site support during events, including setup, signage, and vendor coordination.
• Contribute to event reporting, invoice tracking, and administrative tasks.
• Participate in a rotation schedule for evening and weekend event coverage, as assigned.
• Perform other duties as assigned by the Director or senior leadership.

What We're Looking For

• Bachelor's degree required; background in Hospitality, Event Management, Communications, or related field preferred.
• Strong organizational and time-management skills with attention to detail.
• Effective communication skills and a collaborative approach.
• Proficiency with Microsoft Office; familiarity with scheduling software or Ad Astra is a plus.
• Ability to manage multiple projects and meet deadlines.
• Professional, service-oriented attitude committed to hospitality and teamwork.
• Experience in events, campus programming, hospitality, or customer service is desirable.

Compensation & Benefits Salary range: $65,000 - $68,250 per year. The role is Exempt (FLSA).