Assistant to the Chief Marketing Officer (CMO)

Job title: Assistant to the Chief Marketing Officer (CMO)

About the Role The Assistant to the Chief Marketing Officer (CMO) serves as a critical operational partner, blending executive support with marketing operations to help the CMO lead a large, dynamic organization. This role requires proactivity, strong organization, and a genuine interest in sports, entertainment, and marketing.

What You'll Do

• Executive & Calendar Support – Manage the CMO’s complex calendar, schedule internal and external meetings, resolve conflicts, and prepare materials with context.
• Travel Coordination – Arrange all domestic and international travel, hotel accommodations, ground transportation, and itinerary management; anticipate logistical needs and adapt to changes.
• Expense Management – Process and reconcile expense reports accurately and on time; maintain organized records and ensure policy compliance.
• Meeting Coordination & Facilitation – Lead end-to-end coordination for leadership meetings and cross-functional sessions; prepare agendas, capture notes, and track action items.
• Marketing Operations & Output Coordination – Serve as a central point for marketing deliverables; track projects, campaigns, and initiatives; maintain calendars and schedules to ensure on-time delivery.
• Cross-Functional Communication & Stakeholder Liaison – Liaise between the CMO and internal teams, league partners, and external stakeholders; manage correspondence and triage requests.
• Project & Deadline Tracking – Support enterprise marketing timelines and deliverables; flag risks and maintain visibility across workstreams.
• Special Projects & Ad Hoc Support – Take on research, presentation prep, and other ad hoc projects with initiative and a solutions-first mindset.

What We're Looking For

• 5+ years in an executive assistant, administrative, or operations role supporting senior leadership in a large, matrixed organization.
• Demonstrated ability to manage complex calendars, travel logistics, and expense reconciliation with accuracy and discretion.
• Experience coordinating cross-functional meetings and managing follow-through across multiple stakeholders.
• Familiarity with marketing operations, project tracking, or campaign workflow management in a corporate setting.
• Preferred: prior experience supporting a C-suite executive in sports, media, or entertainment; exposure to marketing project management tools; interest in hockey and professional sports.
• Education: Bachelor’s degree or equivalent professional experience required.
• Required Skills: strong Microsoft Office skills (PowerPoint), highly developed verbal and written communication, and exceptional organization with attention to detail and follow-through.

Nice to Have

• Prior experience supporting a C-suite executive in a sports, media, or entertainment organization.
• Exposure to marketing project management tools.
• Interest in hockey and professional sports.

Compensation & Benefits

• Time to Recharge: Paid time off for holidays, vacation, personal and sick days, plus an extra day off for your birthday.
• Health benefits: Comprehensive medical, dental, and vision coverage for employees and eligible dependents from day one, with NHL subsidizing a large portion of costs.
• Employee Assistance Program (EAP) and digital wellness resources at no cost.
• Childcare Leave: Benefit available as part of family-support offerings.