Assistant to the Chairman

ACG_3845_JOB

Our client is a one of the leading companies in construction, real estate investment in Vietnam who is seeking an experienced candidate.

Executive & Strategic Support

• Support the Chairman in reviewing and assessing strategic matters related to the Group’s investment, business development, commercial operations, and long-term development direction.

• Conduct research and analysis on markets, industries, competitors, business opportunities, and other topics assigned by the Chairman.

• Review business proposals, investment plans, management reports, and other submissions before they are presented to the Chairman, highlighting key issues, risks, opportunities, and matters requiring attention.

• Prepare executive briefs, presentations, talking points, and other materials to support the Chairman in making informed decisions.

Chairman’s Office & Meeting Management

• Manage and coordinate the Chairman’s working agenda, including meetings, appointments, business engagements, and important internal and external activities.

• Prepare agendas, meeting materials, background information, and relevant documents to ensure the Chairman is fully prepared for key meetings.

• Attend important meetings as required, capture key conclusions and decisions, and ensure that necessary follow-up actions are clearly documented.

• Maintain an organized system for executive documents, meeting records, decisions, and confidential information.

Execution of Chairman’s Directives

• Monitor the implementation of decisions and directions issued by the Chairman across relevant business units, subsidiaries, and functional departments.

• Maintain a clear action-tracking system covering key assignments, responsible parties, deadlines, and implementation status.

• Proactively follow up with responsible stakeholders and escalate delays, unresolved issues, or matters requiring the Chairman’s intervention.

• Prepare concise progress updates on key assignments and ensure that important matters are brought to the Chairman’s attention in a timely manner.

Internal Coordination

• Serve as a coordination point between the Chairman and senior management, subsidiaries, business units, and functional departments.

• Facilitate the flow of information and ensure that the Chairman’s directions are clearly understood by relevant stakeholders.

• Coordinate cross-functional initiatives specifically assigned by the Chairman, ensuring alignment between relevant departments and timely execution.

• Work with Finance, Investment, Legal, Business Development, Operations, Human Resources, and other functions when required to resolve issues or complete assigned initiatives.

External Stakeholder Support

• Support the Chairman in managing relationships with strategic partners, investors, financial institutions, government authorities, consultants, and other senior stakeholders.

• Conduct background research and prepare briefing materials before important external meetings and business engagements.

• Coordinate meeting arrangements, communications, and follow-up activities with external stakeholders.

• Represent the Chairman in selected meetings or business activities when specifically authorized.

Special Projects & Executive Assignments

• Take ownership of strategic or confidential projects directly assigned by the Chairman, from initial research and planning through execution and completion.

• Conduct ad hoc analysis, feasibility assessments, and business reviews to support urgent or high-priority decisions.

• Coordinate relevant resources and stakeholders for special assignments and provide the Chairman with clear conclusions, recommendations, and implementation updates.

• Handle sensitive and confidential matters with a high level of discretion and professional judgment.

Requirements

• Education

• Bachelor’s degree in Business Administration, Economics, Finance, Real Estate, Law, Engineering, or a related field.

• Professional Experience

• At least 5-7 years of relevant professional experience, with solid exposure to executive support, strategic planning, business development, investment, project management, consulting, or senior management functions.

• Experience working directly with a Chairman, CEO, Board of Directors, General Director, or other senior executive is strongly preferred.

• Experience in large-scale real estate development, commercial property, asset management, hospitality, retail, or other investment and operations-driven businesses is highly preferred.

• Strong exposure to large-scale projects, investment activities, business operations, or cross-functional corporate initiatives is an advantage.

• Professional Knowledge & Skills

• Strong understanding of business operations, investment, real estate development, commercial activities, and corporate management.

• Good knowledge of financial analysis, business planning, investment evaluation, and project performance management.

• Ability to review and analyze business plans, investment proposals, financial information, contracts, reports, and management documents.

• Strong research, analytical, and synthesis skills, with the ability to turn complex information into concise and practical recommendations.

• Excellent communication, presentation, writing, and executive reporting skills.

• Strong project coordination, stakeholder management, negotiation, and follow-up capabilities.

• High proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word.

• Fluent English communication skills, both written and spoken.

• Personal Qualities

• High level of integrity, discretion, confidentiality, and professional maturity.

• Strong ownership, initiative, discipline, and attention to detail.

• Excellent judgment and the ability to identify priorities and matters requiring senior-level attention.

• Highly organized, proactive, adaptable, and capable of working independently under pressure.

• Strong business acumen, strategic thinking, problem-solving, and decision-making skills.

• Professional communication and conduct when working with senior executives, investors, partners, and high-level stakeholders.

• Willingness to travel and work outside normal working hours when required by business needs.

• Contact: Hoang Hai Ha*

• Due to the immense number of applications, only shortlisted candidates will be contacted.**