Assistant Project Manager

Job Title: Assistant Project Manager

Purpose of the Position:

The key function of this role is to support the Project Manager by handling administrative and logistical tasks, helping with planning and execution, and co-ordinating communication to ensure projects run smoothly from start to finish.

• Responsibilities & Duties:

• Including but not limited to the following:

• Assisting the Project Manager in defining project scope, setting objectives, and creating timelines and budgets.

• Handle day-to-day administrative tasks like scheduling meetings, taking meeting minutes, and managing project documentation.

• Act as central point of contact, facilitating communication between team members, clients, and vendors, and ensuring information is communicated effectively.

• Tracking project progress against the plan, monitoring the budgets, identifying potential risks, and preparing status reports and performance summaries.

• Help identify potential risks and implement corrective actions. Assist in managing changes to the project scope and budget.

• Assist in obtaining bids, reviewing contracts, and coordinate with vendors and subcontractors.

• Oversee specific aspects of project execution, ensure tasks are completing on time, and assist with final inspections and project closeout documentation.

Governance:

Interfaces and relationships with key stakeholders:

• Project Manager

• Team members

• Clients

• Suppliers

• Subcontractors

Person Specification

• Qualifications and experience

• A relevant university qualification – Project management, engineering, etc.

• Proficiency in Microsoft Office.

• Excellent analytical skills to identify trends and provide insights.

• Strong organisational and time management skills.

• Strong communication skills for various stakeholders

• Be able to work under pressure, be a team player and have a high level of self-motivation.

• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

• The flexibility to work additional hours whenever required.

• Values

In line with Omexom’s values, the jobholder must possess the following qualities:

• Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support, and drive performance.

• Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

• Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high-quality results.

• Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.