Assistant Facilities Manager

Assistant Facilities Manager

A proactive and experienced Assistant Facilities Manager responsible for the effective management of day-to-day facilities and security operations across our office and warehouse sites at CEVA Logistics. An expanded role to manage/lead facilities operations across an expanding logistics footprint, driving complex multi-site projects including new fitting-out, reinstatement, relocation, and site migrations, while championing corporate sustainability initiatives and maintaining rigorous standards of facilities documentation.

WHAT ARE YOU GOING TO DO?

• Manage and implement preventive maintenance programs for key infrastructure systems, including ACMV, M&E services, BMS, Security Access Control, Cleaning & Pest Control, Landscaping, and General Building Services, to ensure optimal performance and lifespan across an expanding multi-site portfolio.
• Manage and coordinate Addition & Alteration (A&A), refurbishment, reinstatement, fitting-out, relocation, enhancement projects and other capital works to ensure quality, compliance, and timely delivery —specifically leading new site setup, fit-outs, transitions, and site migration projects to support the growing logistics footprint.
• Develop and execute preventive maintenance work plans to ensure uninterrupted facility operations and contract compliance
• Evaluate and manage service vendors/contractors for maintenance, servicing, and repair works; ensure M&E systems and equipment function reliably
• Monitor and ensure timely renewal of all authority licenses and term maintenance contracts. Meticulously gather user/operational requirements and prepare highly structured documentation for contract renewals and procurement tender specifications
• Collaborate with internal teams e.g. Operations, IT, QHSE to drive continuous improvement in facilities, performance and standards. Partner with sustainability committees to implement green building initiatives and energy-conservation projects.
• Oversee and evaluate the performance of service providers (hard and soft services), ensuring KPIs and SLAs are met.
• Promptly address user feedback and ensure rectification works are completed with minimal disruption
• Establish high standards of documentation, including compiling detailed tender comparison summaries, budget trackers, and management reports.
• Drive facilities sustainability programs, supporting carbon footprint reduction, waste management optimization, and energy/water efficiency tracking.
• Perform any other duties as assigned by supervisor or management.

WHAT ARE WE LOOKING FOR?

Essential

• Diploma or Bachelor’s Degree in Facilities Management, Building Services, Engineering, or a related discipline
• At least 2 to 3 years of in facilities management experience in industrial and/or commercial/ developments.
• Good technical knowledge of M&E systems and familiarity with local regulatory guidelines, building codes, and