Assistant Director of Student Activities

Assistant Director of Student Activities

General Summary:

The Assistant Director for the Office of Student Activities, reporting to the Associate Director of Student Activities, will assist with the development, implementation, and assessment of programs, services, and initiatives that enhance student learning and the overall student experience, creating a diverse, inclusive, and supportive environment for all students on a 24/7 campus. The position provides leadership for the University's Game Room as a central student engagement space, overseeing its daily operations, student staff, and programming while creating opportunities that build community and enhance the student experience. Additionally, the Assistant Director oversees the Student Activities and Events Council (SAEC) Program Board, including supervision of student employees and management of the programming budget, and coordinates many of the office's signature campus traditions and large-scale events, including Welcome Week, the Beacon Awards, Beacons @ Night, and Senior Programming. Working collaboratively with campus partners, the Program Coordinator develops innovative programs and services that connect students to the university, foster a sense of belonging, and support student success both inside and outside the classroom.

Examples of Duties:

• Student Success Services & Programming

Develop and implement innovative events and activities (both on and off campus) that enhance retention, graduation rates, student engagement, and the overall student experience

Coordinate and implement large-scale, campus-wide events such as (but not limited to) Welcome Week, Involvement Fairs, Senior Events, “Rec the Halls”, Beacon Block Party, and Spring Week that are inclusive, diverse, and align with the University’s mission of engaging students holistically

Recruit student organizations to assist in creating a student involvement presence at the new and transfer student Orientation programs, Open Houses, and Welcome Days

Collaborate with campus offices, student organizations, and off-campus vendors to develop a strategy to provide programs and opportunities to increase students' engagement, spirit, and pride

Support Academic Affairs initiatives in the areas of student support and campus-wide events and co-curricular learning (but not limited to) learning community activities and academic support offerings

Directly Oversee the Beacons @ Night programming series to support both residential and off-campus student engagement

Coordinate with Community Directors and Resident Assistants to provide programming opportunities in the Residence Hall

Collaborate with partners in Athletics and Recreation to promote student attendance at athletic and recreation events to enhance the student engagement experience

Assist with the planning, promotion, and execution of senior class events and the senior class gift in conjunction with the University Advancement/Alumni staff

Provide support for first-generation student programming initiatives

Oversee and implement the annual Office of Student Activities Awards Ceremony including (but not limited to) managing award nomination process, ordering food/awards from vendors and working on event logistics with the Campus Center Services Office

Facilitate in the ordering/purchasing of performers, services, tickets, supplies, printing, etc. including the use of contracts, bids, purchase orders, and procurement cards as necessary

Negotiate contracts with off campus vendors for the Office of Student Activities and student organizations events.

Management and Leadership

Recruit, hire, train, and directly supervise 3-4 student employees, who work to plan on-campus events

Utilize best practices in campus programming to recruit, train, and supervise a diverse group of paid and volunteer program board members, consisting of approximately 25 students

Serve as the advisor for the Student Activities and Events Council Programming Board, which is responsible for campus-wide programming

Develop and maintain a detailed assessment plan for (but not limited to) the Student Arts and Events Council’s events, Welcome Week, all Large Scale Events, and the Student Leadership Awards

Create opportunities between academic programs and student organizations where academic and social interests may create partnerships and extensions of classroom experience

Work with collaboration with the Associate Director and Director to oversee the Student Arts and Events Council Programming Board’s annual budget allocation of $500,000.00

Maintain involvement within the National Student Activities Organization and attend the regional/national conference with students

Continue to promote and seek out avenues to support students' attendance at regional and national conferences and other professional development opportunities

Coordinate and manage the fall and spring student organization/student participation in the student involvement fairs, Welcome Days, and Open Houses

Assist with appropriate electronic personnel action documents including applications, job descriptions, timesheets, promotion/demotion actions, and resignation/termination forms

Oversee the daily operations of the University's Game Room (The Wave), ensuring a welcoming, inclusive, and engaging environment that supports student success and fosters a sense of belonging.

Recruit, hire, train, supervise, evaluate, and schedule a diverse team of 8-10 student employees, providing ongoing coaching, professional development, and performance management.

Manage student employee scheduling and operational systems, including maintaining staff schedules through the web-based scheduling application, utilizing Atrium for student access, coordinating shift coverage, and ensuring accurate payroll practices through fiscally responsible staffing decisions.

Develop, implement, and assess programs, tournaments, and engagement initiatives within The Wave that promote community, belonging, and student involvement.

Collaborate with student organizations, campus departments, and university partners to support events, reservations, and special programs hosted within the Game Room.

Manage the Game Room operating budget, including the purchase, replacement, maintenance, and repair of equipment, furnishings, and other inventory while ensuring responsible stewardship of university resources.

Monitor the condition, functionality, and safety of Game Room equipment and facilities, coordinating repairs and recommending enhancements that improve the student experience.

Assist the Associate Director with the development and implementation of a structured student employee development and evaluation program that provides training, coaching, regular performance feedback, and professional development opportunities to support student learning and success.

Serves as the liaison between the Office of Student Activities and on campus offices and departments such as but not limited to the offices of Housing and Residence Life, Student Leadership and Community Engagement, and Athletics so that the program effort of all offices can be coordinated

Participate and engage in campus life events in the evenings and on weekends as needed

General Student Activities Support

Assist with and support the broader campus utilization of UMBeInvolved, the student organization portal

Create outreach and marketing materials, both in print and online, to promote knowledge and participation in student organizations, events, the Office of Student Activities, and other engagement opportunities on campus

Assist with data c