Assistant Director of Stewardship and Administration

Job Title: Assistant Director of Stewardship and Administration

Job Description

• Create and implement stewardship strategies and materials for the Penn Champions Club annual fund, major gifts program, and planned gifts (Penn Athletics Legacy Circle) that integrate and enhance frontline fundraising efforts.
• Manage all aspects of the Penn Athletics Board of Advisors (and volunteers for any University-wide campaign), including on-boarding/off-boarding, arranging meetings, drafting/distributing materials, drafting/sending correspondence, facilitating and tracking engagement between the Athletic Director and individual Advisors, etc.
• Collaborate with the Penn Champions Club Associate Directors (Major Gifts Officers) and Assistant Directors on sports board management, including on-boarding/off-boarding, arranging meetings, drafting/distributing materials, drafting/sending correspondence, etc.
• Serve as the gift processing coordinator and liaison between the Penn Champions Club and the Office of Gifts Planning. Responsibilities include managing the gift agreements process, gift transmittals, gift adjustments, reminders, and gift receipts; and interacting with University-wide colleagues to effectively process wire transfers and securities gifts.
• Effectively use and maintain the University’s internal donor database (Compass) to manage information regarding alumni and friends, partner with Central DAR and support frontline fundraisers with data mining and ongoing analysis of prospect pool and annual giving patterns, and work with the Director of Development and the Director of Annual Giving to generate reports and analytics to assess and improve fundraising initiatives.
• Work with the DRIA Finance Office and Sr. Associate Athletics Director, Development and Alumni Relations to manage the Penn Champions Club budget; oversee procurement, fulfillment and payment of goods and services, as needed to effectively operate programming; and manage general office operations, including hiring and supervision of interns/student workers.

Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.

Qualifications

• Bachelor's degree and 2 to 3 years or an equivalent combination of education and experience.

• Three or more years of progressively responsible administrative experience in an administrative/office environment or equivalent combination of education and experience preferred.

• Outstanding organizational, interpersonal, problem solving, customer service, and oral and written communication skills are essential.

• Demonstrated experience in fundraising, event planning, volunteer management, stewardship, marketing communications and a passion for athletics strongly preferred.

• Excellent computer skills in all aspects of Microsoft Office Suite and proficiency in the use of complex database systems required.

• The position is based on a 40-hour work week, with one to two days of remote work, as operations allow.

• Capacity to work evenings/weekends/holidays will be required as sports schedule dictates. Valid driver’s license required.

• Job Location - City, State

• Philadelphia, Pennsylvania

• Pay Range

• $65,628.00 - $70,000.00 Annual Rate

• Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

• Equal Opportunity Statement

• The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

• Special Requirements

• Background checks may be required after a conditional job offer. Consideration of the background check will be tailored to the requirements of the job.

• University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financi