Assistant Director of Projects and Operations

Assistant Director of Projects and Operations

The USC Dana and David Dornsife College of Letters, Arts and Sciences Office of Advancement is hiring an Assistant Director of Projects and Operations.

Join a team of professionals who take pride in supporting the efforts of all teams in the Dornsife Office of Advancement. The Assistant Director of Projects and Operations, reporting to the Assistant Dean of Stewardship and Operations, is responsible for managing key projects and processes integral to the continued success of the team. This includes management of student interns and their work; internal communication pieces; internal and external event coordination; administrative support; and creatively contributing to the overall operations team efforts in support of our gift officers and support teams.

More specifically, the Assistant Director of Projects and Operations:

• provides administrative support as needed to advancement personnel
• manages the Dornsife Advancement website, including assessment of current pages, facilitation of new pages and updates to existing pages
• supervises the Dornsife advancement student interns, including the day-to-day activities, schedules, recruitment, hiring and performance
• provides event planning and management support for internal departmental events as well as external donor-facing events
• assists with the creation and design of internal and external communication pieces, such as flyers, invitations and other supporting documents
• designs, coordinates and provides content for the bi-monthly Dornsife Advancement newsletter and resource newsletters/office wide communications
• composes and prepares business correspondence, reports, documents and forms
• works with multiple departments and offices on a variety of projects
• provides campaign support for the current initiatives and priorities of USC Dornsife
• acts as a project manager for other priority projects, as needed
• contributes to the overall strategic plan for the Operations team
• Assists the Operations team with other duties

Preferred Qualifications

• Strong interpersonal and communication skills (verbal and written)
• Must be able to work independently and collaboratively to collect information, execute tasks and produce high-quality deliverables within scope, timeline and budget
• The ability to anticipate the business needs of the team, seek clarification, organize work, and use critical thinking to efficiently solve problems on a daily basis is key to success in this role
• Must possess an exceptional ability to manage complex projects and consistently produce work with strong attention to detail, accuracy, and completeness
• Must have the ability to maintain a high degree of professionalism and discretion with sensitive and/or confidential information
• Project management experience is a plus
• Event coordination experience is a plus
• Must be skilled in the use of the Microsoft Office Suite (especially Excel), other internet applications (search engines, other online portals), and similar software
• Must take initiative to communicate and collaborate with multiple teams to manage projects and events
• Wordpress or other website platform experience a plus

This is a hybrid position and reports to the Downtown Los Angeles Office when in-person.

The hourly rate range for this position is $30 - $34. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum

• Education: Bachelor's degree
• Experience: 2 years
• Skills: Directly related project or administrative experience

Preferred

• Education: Master's degree
• Experience: 3 years

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources.

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