Assistant Company Secretary

About the Role The Assistant Company Secretary will provide essential support in the administration and governance of corporate affairs, working with the Company Secretary and stakeholders to ensure compliance with legal and regulatory requirements. What You'll Do

• Corporate Governance: Advise clients on corporate governance and statutory compliance obligations.
• Board & Committee Support: Assist in preparing agendas, minutes, and resolutions; coordinate meetings; distribute notices; ensure timely circulation of board packs.
• Statutory Compliance: Monitor changes in legislation and ensure the company's compliance with statutory requirements; undertake filing of necessary statutory returns and reports.
• Document Management: Maintain and organize corporate records, including registers, minutes, and resolutions; oversee confidentiality of corporate documents.
• Shareholder Communications: Manage communication with shareholders, including distribution of notices, proxies, and annual reports; respond to routine inquiries from shareholders.
• Company Secretarial Software: Utilize company secretarial software to maintain and update corporate records; ensure the accuracy and completeness of the electronic database.
• Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties may be assigned as needed to meet evolving needs of the organization. What We're Looking For
• Bachelor's degree in Law, Business Administration, or a related field; Associate membership with a recognized Company Secretaries institute is preferred.
• Minimum of 7 years of relevant experience in company secretarial practice and corporate governance.
• Understanding of corporate laws, regulations, and governance principles.
• Strong organizational and administrative skills; excellent written and verbal communication.
• Meticulous attention to detail; ability to work collaboratively with the Company Secretary, legal professionals, and other team members.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive corporate matters; ability to adapt to changing legal and regulatory requirements.