About this role
Assistance Procurement Officer
The Hope Spring Community Humanitarian Initiative is a recognized non-governmental organization (NGO) registered with Nigeria's Corporate Affairs Commission (CAC). It operates primarily as the Nigerian arm or partner of Hope Spring Water, a UK-registered charity dedicated to improving access to safe drinking water, sanitation, and hygiene (WASH)
Key Responsibilities
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Plan and execute procurement activities in accordance with approved budgets, annual procurement plans, and donor guidelines.
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Prepare and issue requests for quotations (RFQs), tenders, and purchase orders, ensuring proper documentation and competitive processes.
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Identify, evaluate, and maintain a database of reliable local and national suppliers, with preference for qualified vendors based in Maiduguri and Borno State where feasible.
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Conduct market surveys, price comparisons, and negotiations to secure value for money without compromising quality or compliance.
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Manage the full procurement cycle, including bid evaluation, supplier selection, contract preparation, and order tracking until delivery and acceptance.
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Ensure compliance with organizational procurement policies, Nigerian public procurement principles (where applicable), and specific donor rules (e.g., transparency, conflict of interest, and documentation standards).
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Coordinate with programme, logistics, and finance teams to forecast needs, schedule purchases, and avoid delays that could affect project implementation.
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Maintain accurate procurement records, filing systems, and reports for audits, donor reviews, and internal monitoring.
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Support logistics and asset management by verifying deliveries, checking quality, and facilitating proper receipt and distribution of goods.
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Identify and mitigate procurement risks, including those related to security, market fluctuations, and limited supplier availability in Northeast Nigeria.
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Contribute to capacity building of programme staff on basic procurement procedures and assist with periodic reviews of the procurement policy.
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