AP Vendor Relations Coordinator - Junior

AP Vendor Relations Coordinator - Junior

Location: Marlborough, MA Hybrid

Contract length: 2 months

Schedule: 34 hrs/week

Pay: $18/hr - $23/hr, (DOE)

We are seeking a detail-oriented and adaptable individual who can hit the ground running in a fast-paced environment. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities. While the role has specific responsibilities, flexibility is important as priorities may shift based on department needs.

Key Responsibilities

• Provide support to domestic merchandise vendors regarding payment inquiries, invoice questions, and payment-related issues.
• Perform basic Accounts Payable functions, including processing merchandise vendor payments accurately and timely.
• Research inconsistencies between vendor invoices and purchase order data.
• Investigate payment issues, identify discrepancies, and take appropriate action to resolve them.
• Communicate with vendors professionally and promptly through both email and phone.
• Ensure timely and accurate verbal and written communication with vendors.
• Accurately document vendor interactions and track call history in the Call Tracking System.
• Maintain accurate records and documentation related to vendor payments and inquiries.
• Assist with additional departmental tasks and priorities as needed.
• Demonstrate flexibility and willingness to shift responsibilities based on business and department needs.

Qualifications

• Previous Accounts Payable, payment processing, vendor support, or related experience preferred.

• Strong attention to detail and accuracy.

• Excellent verbal and written communication skills.

• Strong research and problem-solving abilities.

• Ability to identify discrepancies and determine appropriate next steps.

• Strong organizational and time-management skills.

• Ability to work independently while also contributing as part of a team.

• Comfortable working in a fast-paced environment and adapting to changing priorities.

• Ability to learn new systems and processes quickly.

• Schedule

• Tuesday and Wednesday: In office, 9:00 AM-5:00 PM

• EEO Statement

• The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.

• The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.