AP/AR Specialist

AP/AR Specialist

We are looking for an AP/AR Specialist to support day-to-day accounting operations for a fully remote contract opportunity. This role is ideal for someone who thrives in a fast-paced, high-volume environment, enjoys working independently, and has strong experience managing both accounts payable and accounts receivable processes. The position offers the opportunity to contribute to a collaborative team while ensuring accurate transaction processing, vendor management, customer billing, and financial record maintenance. This is a contract position that is 100% remote and will be 25-35 hours per week.

Responsibilities

• Process high-volume accounts payable and accounts receivable transactions, managing 200+ invoices monthly with a high degree of accuracy and timeliness.

• Perform full-cycle AP/AR responsibilities including vendor invoice processing, 3-way matching, payment runs, customer invoicing, cash applications, collections support, and account reconciliations.

• Review contracts, purchase orders, and supporting documentation to validate invoice approvals, payment terms, customer billing, and revenue recognition requirements.

• Manage invoice workflows and follow up with internal stakeholders to ensure approvals and payments remain on schedule.

• Process and monitor vendor payments, customer payments, and expense transactions while maintaining proper documentation and audit readiness.

• Apply general ledger knowledge to accurately code and categorize transactions across multiple business functions.

• Conduct aging analysis, transaction reporting, and exception management to identify discrepancies and resolve issues promptly.

• Maintain accurate financial records while supporting process improvements and operational efficiency initiatives.

• Collaborate with internal teams, customers, and vendors to resolve billing, payment, and account-related inquiries.

• Support back-end accounting operations by ensuring data integrity and adherence to established financial controls.

• 3+ years of experience in accounts payable, accounts receivable, or a similar accounting support role.

• Experience processing high-volume AP and AR transactions in a fast-paced environment.

• Hands-on experience with QuickBooks Online and Ramp.

• Experience using Ramp and/or Bill.com for invoice, expense, and payment management.

• Strong understanding of general ledger coding and transaction categorization.

• Advanced Excel skills including Pivot Tables, VLOOKUPs, XLOOKUPs, and working with large datasets.

• Ability to work independently and effectively in a fully remote environment.

• Excellent attention to detail, organization, and problem-solving skills.

• Strong verbal and written communication skills with the ability to work effectively across teams.

• Nice to have: Prior experience in a startup and/or media environment.