Analyst, Personal Assistant – 5 month FTC

Analyst, Personal Assistant – 5 month FTC

Overview of the Department/Section

• Global Corporate and Investment Banking EMEA, including UK & Ireland Coverage, Global Subsidiary Banking and Growth and Middle Market Technology.
• Teams are responsible for regular dialogue with the clients to understand what their strategic priorities are.
• Understand the industry and ever-evolving economic backdrop that the client works in, as well as how this affects their business.
• Ensure all stakeholders are aligned around this when originating ideas and solutions.

Main Purpose of the Role

• Provide day to day administrative support to the Deputy Head of GCIB and UK & Ireland Coverage, Global Subsidiary Banking and Growth and Middle Market Technology teams.

Key Responsibilities

• Provide support Head of Departments and Team Leaders as required, including:

• Oversee the day to day team administrative workflow.

• Diary Management, including meeting co-ordination both external and internal.

• Travel & entertainment, adhering to MUFG policies;

• Timely completion of appropriate expense claims

• Monitor, report and manage the cost centre, especially areas such as travel, entertainment and training

• Liaise with various other stakeholders across different divisions (e.g. credit, front office, systems, audit, operations)

• Implementing new controls and processes

• Co-ordinating intra department meetings, meeting room and desk bookings.

• Complete adhoc tasks and projects as required.

• Organise new joiners/leavers, system requests, IT equipment etc.

• Developing and maintaining strong relationships with key stakeholders within MUFG both regionally and globally

• Work Experience

• Essential:

• Proven experience as a PA of supporting multiple individuals/large teams in either the financial industry or in a similar industry

• Skills and Experience

• Functional / Technical Competencies:

• Essential

• Experience in PA role or business support

• Strong numerical, written and verbal communication skills, ability to communicate effectively at all levels

• Ability to multi-task and manage ever changing and often conflicting priorities;

• Ability to work with a high level of motivation and initiative

• Good financial and business planning capability

• Detail conscious, ensuring reliability at all times, and committed to producing high quality and professional work in a team environment

• Ability to deal with people of all types and personalities at all levels

• Good written communication – especially important due to the interaction with senior management

• Good IT skills – particularly Excel and PowerPoint

• Education / Qualifications

• Essential

• Schooling up to GCSE or A Level equivalent or equivalent work experience

• Personal Requirements

• A proactive, motivated approach.

• The ability to operate with urgency and prioritise work accordingly

• Strong interpersonal and communication skills

• Strong problem solving skills

• The ability to manage large workloads and tight deadlines

• Attention to detail and accuracy

• We are open to considering flexible working requests in line with organisational requirements.

• MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

• We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

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