About this role
About the Role
The AFL-CIO is seeking an Officer and Employee Travel and Expense Reimbursement Accounting professional based in Washington, DC to oversee travel expense reimbursements, accounts payable, and related cost allocations. This role reports directly to the Controller and Assistant Controller and supports Concur/ADP/Great Plains systems and year-end audits to ensure accurate accounting and fair, compliant travel practices. What You'll Do
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Audit and processing of travel expense reports for compliance with federation policies; ensure receipts, proper approvals, and complete information for meals or exceptions outside policy.
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Calculate appropriate per diem earnings, verify high/low city rates, and handle taxable/non-taxable allocations; check foreign currency conversions and outstanding advances.
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Identify and forward suspected personal charges to A/R for reimbursement; contact employees for documentation and clarification as needed.
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Review coding: employee, cost center, account, LM-2, and program coding; process weekly expense runs through ADP via Concur; verify batch totals; distribute checks to headquarters and field employees.
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Data entry, processing, and reconciliation of invoices (Concur Invoices, ADP Invoices) and associated expenses; ensure proper documentation and tax applicability; handle dependent care reimbursements and related GP entries.
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Manage travel advances, travel-related invoices (rental cars, credit card royalties), and reconcile Sales and Use Taxes; conduct annual reconciliation of travel advances for year-end.
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Collect time allocation for LM-2 by individual employee; assist with year-end audit; assist management with Concur system changes and upgrades; periodically update GSA high/low cost city rates and IRS mileage rates; reconcile Dependent Care Program benefits. What We're Looking For
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Experience auditing and processing travel expense reports and accounts payable.
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Familiarity with Concur, ADP, and Great Plains.
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Knowledge of LM-2 reporting, cost coding, and program/account reconciliation.
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Strong attention to detail, analytical skills, and ability to communicate with employees.
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Ability to support year-end audits and reconciliations.