About this role

WS - Admissions Office Assistant - FWS

ADMISSIONS OFFICE ASSISTANT Division: Support Services Department: Admissions

Entry-level
Job Code: FWSADMOFFAST Supervisor/Reports To: Cathy Maynard
Start Date: 8/25/2026
Provide administrative support in the Admissions Office, assisting students, staff, and visitors. Ideal for students with strong communication, organizational skills, and attention to detail.

Responsibilities and Career Competencies:

Greet, assist, and direct prospective/current students and parents in person and by phone – C, CT, CSD
Assist with application data entry – P, CSD, CT, T, TW
Support Admissions staff (UG, KYCOM, KYCO) with various tasks – TW, P, C, T, CTR
Maintain, scan, and link prospective student documents using Image Now – T, C, P, CSD, CT, CTR
Participate in GROWL registration preparation – T, TW, C, CTR, P
Help maintain a clean and organized office environment – P, TW, CT
Run errands including mail pickup, sorting, and delivery – C, P, L
Prepare Bear Juice as needed – C, L
Perform other duties as assigned
Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)
Preferred

Microsoft Word & Excel, attention to detail, active listening, public speaking, written & verbal communication, customer focus, willingness to learn, maintain professional appearance and hygiene.
Education/Skill

Excellent communication and organizational skills. Experience with office equipment (computer, copier, telephone). Proficiency in Microsoft Word and Excel.
Work Schedule: Monday–Saturday; varies depending on workload. Closed Sunday. Flexible around student schedule.
Relationships: Daily contact with co-workers, supervisor, student workers, students, parents, faculty, staff, various campus departments, and the public to provide assistance and information.
Work Conditions: Normal office environment.
Physical Demands: Keyboarding.
Number of Positions: 1–4
Pay Rate: $8.75/hour
Location: HPE / Admissions Office / 6th floor
Location: Pikeville, Kentucky
Department
FWS - Student Employment
Employment Type
Student Worker
Minimum Experience
Entry-level

$8.75/hour

Admissions Office Assistant