Admissions Office Assistant II

WS - Admissions Office Assistant II - FWS

Provide administrative support in the Admissions Office, assisting students, staff, and visitors. Ideal for students with strong communication, organizational skills, and attention to detail.

Responsibilities and Career Competencies:

• Greet, assist, and talk to prospective and current students, as well as parents on the phone and in person, and direct them to the appropriate department as needed. (C, CT, CSD)
• Assist with the input of applications for the office. (P, CSD, CT, T, TW)
• Assist all Admissions staff members, UG, KYCOM, and KYCO, with various projects/tasks. (TW, P, C, T, CTR)
• Assist in maintaining, scanning, and linking documents for prospective students with the Image Now system. (Inquiries and Applicants). (T, C, P, CSD, CT, CTR)
• Participate in the GROWL preparations for registration. (T, TW, C, CTR, P)
• Assist in keeping the office neat and clean. (P, TW, P, CT)
• Run errands as needed (Pick up mail and sort and deliver to appropriate person). (C, P, L,)
• Make Bear Juice when needed. (C, L)
• Input data in Ellucian for transcripts (T)
• Work with reports to update data in Ellucian (CT,T, P)
• Correct data in Ellucian (CT, T, L, P)
• Work with communication recruiting material (T, L, TW, L, P, C)
• Other duties as assigned.

Competencies/Skills: Communication (C), Teamwork (TW), Professionalism (P), Career & Self Development (CSD), Critical Thinking (CT), Community Transformation (CTR), Leadership (L), Technology (T)

Preferred Skills: Computer knowledge, i.e. Word & Excel. Attention to detail. Strong active listening abilities. Public speaking. Written & verbal communication. Customer focused. Willingness to learn new things. Maintain professional appearance and good hygiene.

• NOTE: Education/Skill Requirements:
• Must have excellent communication and organizational skills.
• Must have experience working with office equipment, e.g. computer, copier, telephone.
• Must be proficient with Microsoft Office, particularly Word and Excel.

Work Schedule: Monday–Friday and during special events varies depending on workload. Closed Sunday. Flexible around the student schedule.

Relationships: Position requires daily contact with co-workers, supervisors, student workers, students, parents, faculty, staff, various campus departments, and the public to provide assistance and information.

Work Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office environment Physical demands included here are representative of those that must be met by an employee to successfully perform the essential functions of this job: Keyboarding

Physical Demands: Occasional lifting

Number of Positions: 1–4

Pay Rate: $9.75/hour

Location: HPE / Admissions Office / 6th floor