Admission Operations & Events Coordinator

Admission Operations & Events Coordinator

Position Information

Position Title Admission Operations & Events Coordinator

Category Administrative

Position Number

Posting Number S0001414

Location

Hybrid - Chicago/Schaumburg

Open Date 10/28/2026

Close Date

Open Until Filled? No

Job Type Full-Time

Working Hours

Position Summary

The Admission Operations & Events Coordinator plays a vital role in advancing Roosevelt University’s recruitment, student engagement, and enrollment goals across both the Chicago and Schaumburg campuses. This position supports daily campus visit operations and recruitment events while dedicating significant time to student engagement initiatives at the Schaumburg campus, including the development of The Hub, a centralized student support and service space. The coordinator also helps manage internal and external event logistics for Schaumburg campus spaces.

This position requires presence at the Chicago Campus at least three days per week and at the Schaumburg Campus at least two days per month, with flexibility to ensure effective supervision of student ambassadors at both locations.

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link: https://rooseveltu.touchpointsonline.com/

The salary range for this position is $45,000-$47,000.

Knowledge, Skills and Abilities Required

• Bachelor’s degree required
• 1–3 years of professional experience in student services, admissions, or event coordination
• Strong organizational, communication, and interpersonal skills
• Ability to work independently and collaboratively across multiple departments
• Availability for evening and weekend events as needed
• Proficiency in Microsoft Office; experience with CRM platforms(Slate preferred)
• Ability to work with diverse populations and maintain a customer-focused approach

Years of

Experience

• Required

• 1-3

• Required Education

• Bachelor's Degree

• Certification/Licensure Required

• Minimum Qualifications

• See Knowledge, Skills, and Abilities required.

• Preferred Qualifications

• Experience in campus programming, student affairs, or external events

• Familiarity with vendor management and space logistics

• Supervisory experience, particularly with student employees

• Background in customer service, marketing, or outreach

• Equipment Operated

• Standard office equipment (computer, phone, copier, etc)

• Working Conditions

• Normal climate-controlled office environment is provided. Job is mostly sedentary, but there is a need to move about the office and buildings frequently. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 15 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition.

• Essential Job Functions

• Duty and Responsibility

Campus Visit Coordination & Event Support – Chicago and Schaumburg:

• Manage daily visit requests and related communications for the Chicago campus.

• Coordinate visits for school groups of up to 100 students, including booking classroom space, coordinating with staff for presentations, and organizing additional programming such as guest speakers, lunch on campus, and student panels.

• Work with Campus and external partners including Communities in Schools, to increase awareness of visits and events

• Schedule specialized visits on behalf of counselor arrange daily campus tours for both campuses including Athletic visits

• Update and improve tour scripts and operations for both campuses routinely

• Coordinate logistics for recruitment events including open houses, preview days, and admitted student days.

• Work directly with staff and faculty on event operations, including coordinating with physical resources and catering.

• Improve the flow and efficiency of event planning and day of operations

• Create print materials for events, both for attendees and staff

• Produce innovative events to target new audiences, such as specialized Laker Visit Days

• Build and manage event communications in Slate (confirmations, reminders, feedback).

• Build Slate pages for events and book spaces

• Provide in-person support during events for setup, registration, and follow-up.

• Percentage Of Time

• 45

• Duty and Responsibility

Student Staff Supervision & Office Support:

• Hire, train, and supervise student ambassadors at both the Chicago and Schaumburg campuses.

• Manage student worker schedules and ensure full coverage for front desk operations.

• Oversee office functions including phone, email, tour scheduling, and general inquiries.

• Improve efficiency and professionalization of front desk operations through the introduction of new policies and procedures, such as dress code, task assignments, and trainings on desk etiquette.

• Support social media content tied to events and student engagement.

• Monitor and maintain promotional items, printed materials, and office supplies for both campuses.

• Catalogue inventory and regularly restock

• Reorganized inventory distribution and ordering processes

• Respond to general admissions and application inquiries.

• Schedule and maintain graduate information sessions in Slate, working with counselors and program directors.

• Track and update the master calendar of events.

• Track attendance numbers, rates, and feedback for events

• Maintain and audit recruitment materials for updates and purchasing.

• Percentage Of Time

• 40

• Duty and Responsibility

Front Office Operations & Management:

• Review, create, and maintain workflows for day-to-day office operations and events

• Problem-solve issues that arise with student documentation, student worker hiring, event planning, and office operations

• Conduct weekly and monthly inventory of office supplies and branded merchandise, including

• ordering and receiving new merchandise and office supplies, reorganizing storage, and cataloguing

• items

• Manage day-to-day office operations, including phone management, addressing facility issues for

• staff, and coordinating staff meetings and trainings

• Percentage Of Time

• 15

• Posting Specific Questions

• Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree in a relevant field?

• Yes

• No

• Do you have 1–3 years of professional experience in student services, admissions, or event coordination?

• Yes

• No

• Will you now or at any point in the future require employment visa sponsorship (e.g., H-1B) to legally work in the United States?

• Yes

• No

• Are you a current student?

• Yes

• No

• Are you a former Roosevelt University employee?

• Yes

• No

• This is a hybrid position. Do you have the ability to work on the Chicago campus 3 days per week and attend any other in-person events as required?

• Yes

• No

• Applicant Documents

• Required Documents

• Resume

• Cover Letter

• List of References

• Optional Documents

• 430 S. Michigan, Chicago, IL