Administrative Support Officer, Legal & Corporate Affairs

Job Title: Administrative Support Officer, Legal & Corporate Affairs

Location: Lagos

Description

• We are looking to engage a competent and experienced Administrative Support Officer, Legal & Corporate Affairs to provide administrative, coordination and operational support to the Legal, Compliance, Corporate Affairs and Human Resources functions. Resources functions.
• The role is suited to a highly organised administrator with excellent attention to detail, strong confidentiality standards and the ability to manage multiple priorities in a fast-paced environment from the Lagos - Nigeria office.
• We are seeking a hard-working, self-motivated, and well-organized individual with a focus on continuous improvement to exceed expectations.
• Qualified women are encouraged to apply.

Key Responsibilities

Legal, Compliance & Corporate Affairs Support:

• Assist with administrative aspects of legal, compliance and corporate affairs activities, including document preparation, filing and record management.
• Maintain organised physical and electronic filing systems for contracts, corporate records, regulatory filings and other departmental documentation.
• Track legal and compliance tasks, deadlines, contract renewals, filings and deliverables.
• Support contract administration processes, including document circulation, execution tracking and record maintenance.
• Assist with legal research, data gathering and preparation of routine reports, presentations and correspondence as assigned.
• Coordinate engagements with external counsel, consultants and service providers, including processing and tracking invoices and supporting documentation.
• Support ethics, compliance and corporate governance initiatives, including training logistics, record keeping and reporting activities.
• Schedule and coordinate departmental meetings and maintain records of key action items where required.
• Assist with preparing presentations, reports and other materials required by the CLAO.
• Any other assigned duties.

Human Resource Administrative Support:

• Provide administrative support in relation to HR processes and initiatives as directed by the CLAO.
• Maintain HR-related records, trackers and documentation in accordance with applicable confidentiality requirements.
• Coordinate logistics relating to onboarding, offboarding, training programmes and employee engagement initiatives.
• Assist with preparation, filing and distribution of HR documentation as directed.
• Schedule interviews, employee meetings, training sessions and other HR-related activities.
• Support the preparation of HR reports, presentations and departmental updates.
• Maintain strict confidentiality regarding employee and company information.

Administrative & Coordination Support:

• Manage departmental calendars, meeting schedules and logistical arrangements.
• Arrange travel, accommodation, meeting venues and event logistics as required.
• Coordinate internal and external communications on behalf of the CLAO as directed.
• Prepare meeting materials, agendas, presentations and supporting documentation.
• Track departmental action items, deliverables and follow-up activities.
• Maintain departmental databases, contact lists and records.
• Coordinate procurement requests, vendor engagements and invoice processing for the department.
• Assist with scanning, filing, document archiving and general office administration.
• Provide administrative support required for the efficient operation of the Legal, Compliance, Corporate Affairs and Human Resources functions.
• Perform any other reasonable administrative or coordination duties assigned by the Chief Legal and Corporate Officer (CLAO) from time to time.

Requirements

• Education: Minimum of an HND in Business Administration, or related fields
• Experience: Minimum of 3 years of experience in Administrative Support roles.
• Language Proficiency: English.

Character:

• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Strong document management and record-keeping skills.
• Ability to manage multiple priorities and deadlines effectively.
• Professional and service-oriented approach to work.
• Ability to work independently.
• Familiarity with ethics & compliance frameworks.
• Proficient computer skills, including Microsoft 365 applications, Document management systems, report writing and analysis.

Benefits

• Opportunity to work in a forward-looking, innovative company, with an international group of colleagues.
• Unlimited career opportunities - driven by on the job achievements and personal development.
• A competitive salary and benefits package with long-term prospects in a fast-growing company.

Application Closing Date

Not Specified.