Administrative Support I - Communication & Media Studies and History (CL9938)

Administrative Support I - Communication & Media Studies and History (CL9938)

Salary: Depends on Qualifications Location: DeLand, FL Job Type: Full-Time Staff Division: Academic Affairs | College of Arts & Sciences Department: History Department Opening Date: 10/27/2026 FLSA: Non-Exempt Bargaining Unit: N/A

Description

• Under general supervision of two department chairs, performs administrative support duties in connection with the management of departments supporting approximately 15 professors and multiple adjuncts. In alignment with Stetson’s Strategic Priorities, this position helps both departments in delivering Experiential, Contemporary & Integrative Learning through their organization and logistical management of the curriculum. It also is a critical element in supporting Student-Centered Success and Wellness through its direct interaction with students in the departments. Work is performed with considerable independence within the scope of established policies and procedures. Work is reviewed through meetings and written reports.

Responsibilities

Employment duties include, but are not limited to:

• Efficiently handle paperwork and administrative tasks, including course schedules, textbook orders, budgets, travel, transcripts, student grant applications, lists of students for awards, and other routine paperwork, etc.
• Complete work in a dedicated office space serving both departments unless otherwise agreed upon with the department chairs.
• Supervise student employees, including hiring, routing of work, scheduling, and maintenance of standards.
• Assist with providing overall faculty support through tasks such as copying and scanning; maintain departmental supplies and office equipment; and assist with other departmental supply and equipment needs.
• Deliver overall department support through tasks such as scheduling and organizing departmental meetings, occasional catered events, occasional departmental conferences, and other departmental events.
• Serve as a point of contact for communications and interactions with other campus offices.
• Coordinate departmental social media outreach.
• Assume primary responsibility for the production of the annual departmental newsletter and other promotional materials.
• Maintain detailed curriculum records including course descriptions, General Education requirements, and Writing Enhanced courses.
• Complete special projects as assigned by the department chairs and perform other site- and position-specific functions as assigned.
• Assist with Phi Alpha Theta and support programs directed by History faculty members, including the American Studies Program and the Jewish Studies Program, and other programs and faculty projects where necessary.
• Support the faculty adviser with Lambda Pi Eta and support programs directed by Communication and Journalism faculty, including the Journalism Program and other programs, and faculty projects where necessary.
• Provide support for faculty service, including recurring events such as the Holocaust Memorial Lecture, Professional Development, and various task forces where necessary.
• Provide access to the University community and the public by phone, e-mail, and drop-in inquiries;
• Assist with alumni relations and fundraising.

Required Knowledge, Skills, and Abilities:

• Ability to combine independent work and organizational skills; complete short-term tasks efficiently and long-term tasks with persistence; exceptional written and verbal communication skills; familiarity with standard office software and procedures; technological skills related to social and digital media; excellent judgment, creativity, and imagination; managerial ability; and the ability to adhere to FERPA and handle confidential information with sensitivity;
• Strong interpersonal skills to coordinate with a large and diverse faculty, students, and a team of work-study students; and
• Support the University’s Mission and Values in their role.

Required Qualifications:

• Bachelor’s degree preferred.
• Minimum of high school diploma or GED, supplemented by two years of business college courses in secretarial sciences, and four years of experience in responsible administrative support work; or an equivalent combination of training and experience.

Ideal Candidate Qualifications:

• Knowledge of Stetson University's administrative structure and software programs, including Banner, Argos, and Power BI.

Work Environment:

• The Administrative Support I is expected to work in-person based in a dedicated office on the same floor as both departments.

• This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community.

• Please visit our employee benefits webpage for more information.