Administrative Support: Asset Register Management

Job title: Administrative Support: Asset Register Management

About the Role The Department of Public Works and Infrastructure invites unemployed youth to apply for entry-level government positions at Head Office in Pretoria. This advertisement covers two entry-level roles: Administrative Support: Asset Register Management and Admin Clerk: Immovable Asset Register (GIS).

What You'll Do

• Administrative Support: Asset Register Management
• Support the effective management of the workflow of the component.
• Support the administration of functions of the office.
• Liaise with relevant stakeholders regarding outstanding information and issues.
• Co-ordinate meetings and minutes.
• Manage due dates of correspondence.
• Manage visits and visitors.
• Prepare documentation for meetings, presentations and reports.
• Administrate office correspondence, documents and reports.
• Manage sorting and filing of documents.
• Co-ordinate office activities and organise meetings, workshops and document records thereof.
• Draft and type correspondence and documents; manage communication and flow of information in the office.
• Arrange travel and accommodation.
• Process forms and documents related to claims, payments and invoices relevant to the office.
• Check and verify budget breakdown captured on BAS; capture requests on LOGIS and confirm availability of funds.
• Trace and monitor payment of services provided to the unit.
• Effective coordination of office activities and meetings/workshops.
• Admin Clerk: Immovable Asset Register (GIS)
• General administrative responsibilities to support the Assistant Director and Deputy Director with GIS activities related to mapping and verification of immovable assets (land and buildings), including extracting/digitising and loading assets into the MIAR system.
• Assist field workers with physical verification queries and challenges.
• Support monitoring tasks during implementation phase of GIS asset projects.
• Monitor that improvements within state-owned properties are identified and recorded in the IAR.
• Verify documents from Deeds Office, Surveyor-General, Municipalities, etc.
• Perform other duties as required by the Assistant Director and Deputy Director.

What We're Looking For

• A Grade 12 certificate or equivalent qualification.
• Knowledge: Report writing skills, good interpersonal relations, general office administrative and organization skills, basic numeracy, computer literacy.
• Duties require the ability to manage multiple tasks and coordinate office activities; good communication and time-management skills.
• For the GIS role: relevant work experience in Geographic Information Systems (GIS), Immovable Asset Management and State Land Administration; experience in mapping and verification of immovable assets; interpretation of Deeds information is an added advantage.

Nice to Have

• Experience in GIS and mapping verification will be an added advantage.

Compensation & Benefits

• Salary: R228 321 per annum.
• Benefits are not specified.