Administrative Specialist, Office of the President

Administrative Specialist, Office of the President

The Administrative Specialist provides high-level administrative, operational, and project coordination support to the Director of Presidential Operations and the Office of the President. The position ensures the efficient day-to-day operation of the President's Office while coordinating projects, meetings, communications, and administrative processes that support presidential priorities.

The Office of the President collaborates closely with multiple internal and external constituents, creating meaningful opportunities to develop and build strong working relationships. Supporting a fast-paced, dynamic administration, the Administrative Specialist is an important member of the team in supporting presidential initiatives that characterize creativity, innovation, and a higher standard that together reflect the motivation for institutional transformation. This position requires an understanding of professional protocols as it relates to confidentiality, integrity, discretion, and trust.

MAJOR RESPONSIBILITIES

• Work closely with the Director of Presidential Operations to execute the administrative and operational priorities of the Office of the President, ensuring assignments, projects, and follow-up activities are completed accurately and on schedule.
• Coordinate logistics of presidential projects and institutional initiatives, often involving sensitive or high-profile matters.
• Coordinate with cross-functional teams to support timely progress, information sharing, and effective communication on initiatives led or sponsored by the President
• Draft, edit, proofread, and format correspondence, reports, presentations, and other written materials while ensuring consistency with University standards. Coordinate review and approval of communications with appropriate campus partners.
• Prepare materials, background information, correspondence, and other documentation for the Director of Presidential Operation and Chief of Staff’s review and use in supporting the President and presidential priorities.
• Support the Director with the planning and execution of non-DAR events hosted by the President and the President’s Office, ensuring all logistical details are executed effectively, including all activities at the President’s house 47 Kent Way.
• Provide high-level administrative support as needed to the Office of the President, including scheduling, meeting coordination, and document preparation.
• Anticipate routine administrative and