Administrative Specialist, Mechanical Engineering

Administrative Specialist, Mechanical Engineering

Context of Job:

Under the limited direction of the Mechanical Engineering Business Administrator, the Department Chair, and Senior Design Faculty, the Administrative Specialist is responsible for the administration of the Mechanical Engineering capstone MEEG401 and MEEG402 Senior Design courses and selected related events, the ME Alumni Committee and events, administration of the CBER NSF REU program, member of the Mechanical Engineering Publicity Committee, and support of varied Mechanical Engineering events.

The Administrative Specialist serves as the first line response for these programs providing quality customer service to a variety of stakeholders and ensuring general support using in-depth knowledge of University policies. The position interacts with faculty, students, College and University administrators, industry program sponsors, vendors, other educational institutions, alumni and government agencies as necessary to exchange information and/or solve problems and other issues. The Administrative Specialist uses initiative, independent judgment and decision-making skills in carrying out the essential functions of the position.

Major Responsibilities:

Program Management: Senior Design (MEEG401 & MEEG402)

• Manages and supports the Mechanical Engineering Senior Design program under the direction of the Mechanical Engineering Senior Design Faculty and Mechanical Engineering Business Administrator.
• Has a working relationship with the Associate Dean for Corporate Engagement with regards to the Mechanical Engineering team projects.
• Main contact for Mechanical Engineering Senior Design teams. Provides communications to Mechanical Engineering Department Senior Design student teams and their faculty advisors regarding purchasing, individual project/budget expenses, and general department correspondence.
• Coordinates and plans Mechanical Engineering Department Senior Design events including Practice Mid-Terms and Mid-Term Review. Responsible for those event’s logistics, websites, agendas, and invitations to department faculty, students, panelists, and review judges.
• Recruits and schedules Mechanical Engineering faculty, industry, and Mechanical Engineering alumni to serve as panelists and review judges for all Mechanical Engineering Department Senior Design team events.
• Creates Mechanical Engineering Senior Design Teams Sponsor list that include team number, project title, sponsor, faculty advisor, sponsor primary contact(s) name