Administrative Specialist CL2 - Athletics

University of Maine at Farmington

Are you ready to be the ultimate playmaker behind the scenes? Every great athletic department needs a central powerhouse to keep the team moving, and that is exactly what our Administrative Specialist does. As the sole administrative support anchor for our entire athletics department, you will be the driving force connecting sports teams, coaches, sports medicine, compliance, sports information, and our campus.

If you thrive in a dynamic, high-energy environment, love sports culture, and pride yourself on keeping multiple moving pieces perfectly synchronized, this is your invitation to join our roster. From coordination to game-day logistics, your work will directly impact the success of our student-athletes and staff.

Your Game Plan (sample of responsiblities)

• The Face of the Franchise: Deliver championship-level front-facing customer service by answering inquiries, and welcoming students, faculty, staff and the community to the campus.
• Logistics Coordinator: Keep our teams moving by arranging travel and reservations for away games, processing home and away athletic contracts, and cross-checking schedules.
• Master of Facilities: Direct traffic for our athletic venues by managing and prioritizing scheduling requests for Dearborn Gym, the Prescott Athletic Complex, and Leib Field. You will even coordinate reservations for fun department equipment, like portable speakers and our mascot costume!
• Financial Game Planner: Handle basic accounts payable and receivable across varsity programs, fundraising accounts, and sports medicine. You will track, monitor, and report on balances, process vendor payments, and deposit game-day gate and entry fees.
• Team Captain for Operations: Oversee student workers assigned to office work, facility monitoring, and event setups. You will also assist with onboarding new staff and independent contractors (like game officials and assignors).
• Special Events Producer: Provide hands-on coordination and planning support for major department highlights, including the Hall of Fame, athletic championships, recruitment nights, and alumni fundraisers.

What You Bring to the Roster

• Education & Experience: A high school diploma or equivalent (G.E.D.) paired with 1+ years of administrative support experience.
• Communication MVPs: Excellent customer service skills with the ability to handle communication professionally across many channels, even in a bustling environment with frequent interruptions.
• Tech Savvy: Strong computer proficiency, particularly with spreadsheets, data tracking, and digital organization tools.
• Integrity & Trust: Absolute discretion and the ability to securely handle confidential student-athlete, faculty, and institutional information.
• Adaptability: The judgment, initiative, and team-first attitude required to balance routine bookkeeping with sudden game-day adjustments.

The starting rate is $20.39 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan.

The University of Maine at Farmington offers a highly competitive benefits that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website to learn more.

Job Description

The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers) and mental health providers and their clinical interns when working in their capacity as providers.

Equal Opportunity Statement

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994.

About Us

About the University of Maine System

The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.

Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.

About the Team

The University of Maine at Farmington has earned a national reputation for excellence, gaining stature as one of the finest state-supported liberal arts colleges in the northeastern U.S. Additionally, UMF is rated 5th in U.S. News & World Report Top Regional Public College North for 2023 and has been rated one of America's Best Colleges by U.S. News 25 times since 1998.

The campus is in historic downtown Farmington, just a short walk away from coffee shops, funky stores, restaurants, banks, bookstores, a multi-screen movie theater and a whole lot more. Our perfect location combines the active outdoor lifestyle with the arts & smarts of a small college town. With enrollment at around 1,600 full-time students, UMF is about the same size as many of New England’s most selective private colleges and offers many of the sam